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Associate Project Administrator Jobs (NOW HIRING)

USM

Project Administrator

Chicago, IL

Project Administrator Location: Chicago, IL Duration: 1+ year Primary Skills: Microsoft Project and ... Associates or Bachelor's degree, especially in a technical discipline Advanced MS PowerPoint and MS ...

LHH US

Bilingual Project Administrator

La Jolla, CA

$25 - $27/hr

The Bilingual Project Administrator will provide administrative and operational support to project ... In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other ...

RimePro Inc

Project Administrator

Westlake Village, CA · On-site

$75K - $90K/yr

... Project Administrator to support key construction operations both in the field and in the office ... Associate's or Bachelor's degree in a related field is preferred Compensation + Benefits • ...

Upchurch

$65K - $70K/yr

Position Summary The Project Administrator provides administrative and documentation support to ... Qualifications * Associate's or Bachelor's degree in Construction Management, Business ...

Mesa Accosiates

Project Administrator

Knoxville, TN · On-site

Mesa is hiring a Project Administrator to keep our power delivery engineering office running ... Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be ...

Wood Plc

Project Administrator

Portland, ME

Overview / Responsibilities Wood is seeking a Project Administrator to join our team in Portland ... High School diploma (or equivalent), associate's or bachelor's degree * Strong verbal, written, and ...

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How much do associate project administrator jobs pay per hour?

As of May 28, 2026, the average hourly pay for associate project administrator in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Associate Project Administrator, and why are they important?

To thrive as an Associate Project Administrator, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a bachelor's degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Smartsheet, and sometimes a CAPM certification, is typically required. Excellent communication, problem-solving, and time management abilities are crucial soft skills for effectively coordinating tasks and supporting teams. These competencies are essential for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.

What are some common challenges an Associate Project Administrator may face when managing multiple projects simultaneously?

As an Associate Project Administrator, balancing multiple projects often involves coordinating competing deadlines, managing diverse stakeholder expectations, and maintaining accurate documentation for each assignment. Staying organized and prioritizing tasks is essential, as project timelines may shift and urgent issues can arise unexpectedly. Collaborating effectively with project managers and team members helps ensure that communication remains clear and that project goals are consistently met.

What does an Associate Project Administrator do?

An Associate Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and assisting with budget and resource management. They facilitate communication among team members and stakeholders, help ensure deadlines are met, and contribute to the overall organization and efficiency of projects. This entry-level role is a great way to gain experience in project management and develop skills in coordination, problem-solving, and communication.

What is the difference between Associate Project Administrator vs Project Coordinator?

AspectAssociate Project AdministratorProject Coordinator
CredentialsTypically requires an associate degree or relevant certificationOften requires a bachelor's degree or related experience
Work EnvironmentOffice setting, supporting project teamsOffice environment, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries like marketing, construction, and tech
Search & Comparison IntentOften searched by entry-level professionals or those seeking support rolesCompared for roles involving project support and coordination

The Associate Project Administrator typically supports project teams with administrative tasks and requires relevant certifications or an associate degree. In contrast, a Project Coordinator often has a broader role in managing project schedules and communication, usually requiring a bachelor's degree. Both roles are vital in project management but differ in scope and experience level.

What cities are hiring for Associate Project Administrator jobs? Cities with the most Associate Project Administrator job openings:
What are the most commonly searched types of Project Administrator jobs? The most popular types of Project Administrator jobs are:
What states have the most Associate Project Administrator jobs? States with the most job openings for Associate Project Administrator jobs include:
Associate Project Administrator jobs near you

Project Administrator

Gulf Copper & Mfg. Corp. and Sabine Surveyors Ltd.

Galveston, TX • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Project Administrator
Company Overview:
Gulf Copper LLC, a subsidiary of Davie Defense, is a leading Marine Repair and New Construction company based in Galveston, Texas, with more than 75 years of ship repair and fabrication experience on the Gulf Coast. Gulf Copper's primary business is the repair and refurbishment of marine vessels, ship construction, and fabrication for transportation, government, and oil and gas markets.
Benefits:
  • 401k Retirement Plan
  • Section 125 Plan (Pre-Tax Health/Dental Insurance Premium Deduction)
  • Group Health & Dental Plan
  • Short & Long Term Disability Insurance
  • Life & Voluntary Life Insurance
  • Holiday & Vacation Pay
  • Employee Assistance Program

Overview and Purpose
The Project Administrator will primarily provide essential administrative, organizational, and coordination support to the Arctic Security Cutter (ASC) Program. This role is expected to work with the company Executive Assistant for carrying out delegated operations tasks, coordinating logistical needs and ensures smooth daily operations across project teams, supports programming milestones, and assists with documentation, scheduling, logistics, procurement coordination, and reporting.
Essential Duties and Responsibilities:
This position is responsible for the following: Other duties may be assigned.
  1. Assist Project Managers and leadership with daily administrative and logistical support.
  2. Organize and maintain program documentation, including project plans, status reports, correspondence, and technical files.
  3. Support scheduling of meetings, briefings, site visits, and milestone reviews.
  4. Track project deliverables and deadlines to ensure timely completion.
  5. Prepare meeting agendas, minutes, action items, and follow-up documentation.
  6. Assist in drafting, formatting, and submitting program-level reports and presentations.
  7. Maintain accurate and up-to-date records in accordance with internal and government audit requirements.
  8. Coordinate travel, facility access, onboarding, and security requirements for program personnel and visitors.
  9. Help manage purchase requests, vendor documentation, and workflow routing for approvals.
  10. Track supply needs and support procurement process in alignment with program requirements.
  11. Serve as central point of contact for internal teams, subcontractors, vendors, and partnering agencies.
  12. Support communication flow between team members and leadership.
  13. Assist with preparing materials for stakeholder meetings, program updates, and executive reviews.
  14. Ensure adherence to program, company, and federal guidelines (e.g.: document control, security protocols).
  15. Maintain confidentiality and follow all security and compliance standards associated with government shipbuilding programs.

Required Education & Experience:
  1. Associate's degree in business administration preferred.
  2. Three (3+) years of experience in project administration, project coordination, and program support in maritime, shipyard, defense or government contracting programs (e.g., USCG, DoD, DHS).
  3. Experience and strong knowledge of M365 (Outlook, SharePoint, OneDrive, Teams, MS Office, including Word, Excel, PowerPoint.
  4. Knowledge of project management tools (SharePoint, MS Project, Smartsheet, etc.)
  5. Familiarity with document control processes and federal compliance standards.

Working Conditions:
  1. Must possess mobility to work in a standard office setting and use standard office equipment and be able to attend meetings at various sites within and away from office.
  2. Strength to lift and carry materials weighing up to 20 pounds.
  3. Vision to read printed materials and a computer screen, including the ability to look at a computer screen for at least eight hours each day.
  4. Regular exposure to all weather conditions, especially hot, humid, and/or rainy weather, combined with regular work time indoors in environmentally controlled conditions.

Necessary Equipment Operation:
  1. Office equipment, including telephone, fax machine, scanner, computer, tablets, and printer.

Special Skills:
  1. Strong organizational and multitasking skills with attention to detail.
  2. Excellent written and verbal communication skills.
  3. Ability to work independently with minimal supervision.
  4. Exemplary customer service satisfaction skills both in person and over the telephone.
  5. Commitment to company values, policies and procedures and safety program.

* An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters. If you'd like to view a copy of the company's affirmative action plan or policy statement, please email: [email protected]. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail: [email protected].

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