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Associate Project Administrator Jobs (NOW HIRING)

SAIIA

Project Administrator

Joseph City, AZ · On-site

The Project Administrator is responsible for, but not limited to assisting the Project team's with ... Associates degree in business or related field is preferred. Knowledge, Skills and Abilities:

CEI Services

Project Administrator

Joseph City, AZ

The Project Administrator is responsible for, but not limited to assisting the Project team's with ... Associates degree in business or related field is preferred. Knowledge, Skills and Abilities:

SAIIA

Project Administrator

Joseph City, AZ · On-site

The Project Administrator is responsible for, but not limited to assisting the Project team's with ... Associates degree in business or related field is preferred. Knowledge, Skills and Abilities:

Next Phase Enterprises

Be Seen First

Project Administrator

Phoenix, AZ · On-site

$50K - $55K/yr

We're looking for exceptional Project Administrators to join the Next Phase team. We strive for ... Preferred: Associate or Bachelor's degree or equivalent Knowledge, Skills, & Abilities

SAIIA

Project Administrator

Joseph City, AZ · On-site

The Project Administrator is responsible for, but not limited to assisting the Project team's with ... Associates degree in business or related field is preferred. Knowledge, Skills and Abilities:

SAIIA

Project Administrator

Joseph City, AZ

The Project Administrator is responsible for, but not limited to assisting the Project team's with ... Associates degree in business or related field is preferred. Knowledge, Skills and Abilities:

SAIIA

Project Administrator

Joseph City, AZ · On-site

The Project Administrator is responsible for, but not limited to assisting the Project team's with ... Associates degree in business or related field is preferred. Knowledge, Skills and Abilities:

SAIIA

Project Administrator

Joseph City, AZ

The Project Administrator is responsible for, but not limited to assisting the Project team's with ... Associates degree in business or related field is preferred. Knowledge, Skills and Abilities:

CEI Services

Project Administrator

Joseph City, AZ

The Project Administrator is responsible for, but not limited to assisting the Project team's with ... Associates degree in business or related field is preferred. Knowledge, Skills and Abilities:

Next Phase Enterprises

Be Seen First

Project Administrator

Paradise Valley, AZ · On-site

$50K - $55K/yr

We're looking for exceptional Project Administrators to join the Next Phase team. We strive for ... Preferred: Associate or Bachelor's degree or equivalent Knowledge, Skills, & Abilities

USM

Project Administrator

Chicago, IL

Project Administrator Location: Chicago, IL Duration: 1+ year Primary Skills: Microsoft Project and ... Associates or Bachelor's degree, especially in a technical discipline Advanced MS PowerPoint and MS ...

SAIIA

Project Administrator

Joseph City, AZ · On-site

The Project Administrator is responsible for, but not limited to assisting the Project team's with ... Associates degree in business or related field is preferred. Knowledge, Skills and Abilities:

SAIIA

Project Administrator

Joseph City, AZ · On-site

The Project Administrator is responsible for, but not limited to assisting the Project team's with ... Associates degree in business or related field is preferred. Knowledge, Skills and Abilities:

SAIIA

Project Administrator

Joseph City, AZ

The Project Administrator is responsible for, but not limited to assisting the Project team's with ... Associates degree in business or related field is preferred. Knowledge, Skills and Abilities:

SAIIA

Project Administrator

Joseph City, AZ

The Project Administrator is responsible for, but not limited to assisting the Project team's with ... Associates degree in business or related field is preferred. Knowledge, Skills and Abilities:

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All JobsAssociate Project Administrator Jobs

Associate Project Administrator information

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How much do associate project administrator jobs pay per hour?

As of Jun 22, 2026, the average hourly pay for associate project administrator in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

Can I make 100k as a project manager?

As an Associate Project Administrator, earning $100,000 is uncommon, as this role typically has lower salary ranges. Project managers with experience, certifications like PMP, and working in high-cost-of-living areas can reach or exceed this salary level, but it generally requires advancing to a project management position. Salary depends on industry, location, experience, and certifications.

What is the difference between Associate Project Administrator vs Project Coordinator?

AspectAssociate Project AdministratorProject Coordinator
CredentialsTypically requires an associate degree or relevant certificationOften requires a bachelor's degree or related experience
Work EnvironmentOffice setting, supporting project teamsOffice environment, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries like marketing, construction, and tech
Search & Comparison IntentOften searched by entry-level professionals or those seeking support rolesCompared for roles involving project support and coordination

The Associate Project Administrator typically supports project teams with administrative tasks and requires relevant certifications or an associate degree. In contrast, a Project Coordinator often has a broader role in managing project schedules and communication, usually requiring a bachelor's degree. Both roles are vital in project management but differ in scope and experience level.

What does a project administrator do?

A project administrator supports project managers by coordinating schedules, maintaining documentation, and tracking progress. They handle communication between team members, prepare reports, and ensure deadlines are met, often using tools like Microsoft Office or project management software. Their role is essential for keeping projects organized and on track.

What are some common challenges an Associate Project Administrator may face when managing multiple projects simultaneously?

As an Associate Project Administrator, balancing multiple projects often involves coordinating competing deadlines, managing diverse stakeholder expectations, and maintaining accurate documentation for each assignment. Staying organized and prioritizing tasks is essential, as project timelines may shift and urgent issues can arise unexpectedly. Collaborating effectively with project managers and team members helps ensure that communication remains clear and that project goals are consistently met.

What does an Associate Project Administrator do?

An Associate Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and assisting with budget and resource management. They facilitate communication among team members and stakeholders, help ensure deadlines are met, and contribute to the overall organization and efficiency of projects. This entry-level role is a great way to gain experience in project management and develop skills in coordination, problem-solving, and communication.

Is administrator an entry-level position?

An associate project administrator role is often considered entry-level, suitable for individuals with basic organizational skills and some familiarity with project management tools. However, some positions may require prior experience or specific certifications, depending on the complexity of the projects managed.

What is the average salary for a project admin?

The average salary for an associate project administrator typically ranges from $45,000 to $65,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced administrators with certifications can earn higher salaries. Skills in project management tools and organizational abilities are often valued in this role.

What are the key skills and qualifications needed to thrive as an Associate Project Administrator, and why are they important?

To thrive as an Associate Project Administrator, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a bachelor's degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Smartsheet, and sometimes a CAPM certification, is typically required. Excellent communication, problem-solving, and time management abilities are crucial soft skills for effectively coordinating tasks and supporting teams. These competencies are essential for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.
What cities are hiring for Associate Project Administrator jobs? Cities with the most Associate Project Administrator job openings:
What are the most commonly searched types of Project Administrator jobs? The most popular types of Project Administrator jobs are:
What states have the most Associate Project Administrator jobs? States with the most job openings for Associate Project Administrator jobs include:
Associate Project Administrator jobs near you
Infographic showing various Associate Project Administrator job openings in the United States as of June 2026, with employment types broken down into 69% Full Time, 8% Part Time, and 23% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $60,230 per year, or $29 per hour.
Project Administrator

Project Administrator

Mesa Associates, Inc.

Chattanooga, TN • Hybrid

Full-time

Posted 14 days ago

Job description

PDS 8 / Power Delivery Substation

This position is not eligible for recruiting or sourcing by outside parties.

Disclaimer: Be cautious and only respond to emails from our “mesainc.com” domain. We will never ask for sensitive information, such as bank account details, SSN, etc., via email. If you receive any communication asking for such information, it is not from Mesa. For any concerns, or to verify the authenticity of a message, please contact us through our official channels.

Mesa is hiring a Project Administrator to keep our power delivery engineering office running smoothly and to support our project managers, engineers, and clients behind the scenes. You’ll handle document control for engineering deliverables, coordinate project logistics, keep the local office well-supplied, and be the on-the-ground organizer for periodic team events. It’s a hands-on, multi-threaded role with broad exposure to how a substation engineering practice operates day to day.

What We're Looking For

  • Proven experience in office administration, ideally in an engineering, architectural, or technical professional services environment.
  • Exceptional organizational skills with a sharp eye for detail.
  • Strong written and verbal communication – comfortable interfacing with engineers, project managers, and clients.
  • Comfortable juggling parallel priorities – documentation, supplies, project coordination, events – without dropping threads.
  • Proficient with Microsoft Office (Word, Excel, Outlook); exposure to document management systems for engineering deliverables is a plus.
  • Located in the Knoxville or Chattanooga area, with availability to work three days per week (Tuesday–Thursday) in the local office to align with the engineering and management team’s hybrid schedule.

What You'll Learn

  • How a power delivery substation engineering practice runs day to day – and how the Project Support Office keeps it running.
  • Engineering document control practices for utility design deliverables – version control, transmittals, and client submittals.
  • Project management workflows alongside our PMs – meeting cadence, action item tracking, and status reporting.
  • Vendor and corporate-facility coordination – how a multi-office engineering firm handles the operational side.

What You'll Do

  • Keep the engineering and design office well-stocked and organized – manage inventory and order supplies, working closely with our corporate facility and IT teams to keep essentials moving.
  • Support project managers with task coordination, scheduling, and meeting logistics – sit in on project meetings, capture action items, and keep minutes current.
  • Manage and organize project documentation with care – version control, timely distribution of drawings and design data, and engineering submittals to clients.
  • Partner with our senior document controller to improve how we manage engineering deliverables, surfacing opportunities to make the system faster and more accurate.
  • Help PMs and team leads prepare client presentations and periodic reporting – plot full-size drawings and ship FedEx packages to clients as needed.
  • Be the local point of contact for periodic social events – most are corporate-initiated, but they need a hands-on organizer here to make them happen.
  • Spot cost-saving opportunities for the office and bring them forward.

What You'll Earn

  • Paid Time Off
  • Holiday Pay – 10 Days Annually
  • Group Medical/Dental Insurance
  • Life Insurance (Company Paid)
  • Disability Insurance (Company Paid)
  • 401(K) Retirement Savings plan
  • 401(K) Matching Contribution
  • Section 125/Cafeteria Plan
  • Long Term Care Insurance
  • Tuition Reimbursement
  • Fitness Center Reimbursement
  • Annual Performance Bonus
  • 9/80 Work Schedule Option
  • HSA and FSA Options

Notice to External Search Firms: Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.