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Assistant To The Project Manager Jobs (NOW HIRING)

LHH US

Executive Assistant to the CEO

Houston, TX

$27 - $30/hr

This individual will serve as a trusted partner to the CEO, managing executive priorities ... projects. * Maintain confidentiality while handling sensitive organizational information.

The Beck Group

Assistant Project Manager

Austin, TX

What you bring to the table Beck is looking for a qualified Assistant Project Manager to join an extraordinary project team. While this is an individual role, you will be involved in many facets of ...

J A Watts, LLC

Assistant Project Manager ll

Denver, CO · On-site

$80K - $100K/yr

Make recommendations to the Project Manager or own project adjustments accordingly * Assist the Project Manager to oversee project staff and job site construction activities * Aid in the ...

Pallet

Executive Assistant to the CEO

San Francisco, CA · On-site

$150K - $200K/yr

Pallet's CEO runs 8-12 meetings a day, manages several direct reports, and is constantly moving ... Take on discrete strategic projects directly for the CEO as they come up Preferred experience: * 8+ ...

Vogt Power

Assistant Project Manager

Louisville, KY

$9.5K - $110K/mo

Job Summary Assists Project Managers in the management of global contracts to design and build ... The base pay range for this Assistant Project Manager role is $95,00 - $110,000 annually.

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Assistant To The Project Manager information

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$32K

$73.1K

$116.5K

How much do assistant to the project manager jobs pay per year?

As of Sep 1, 2026, the average yearly pay for assistant to the project manager in the United States is $73,063.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,500.00 and $88,000.00 per year, depending on experience, location, and employer.

What does an assistant to the project manager do?

An Assistant to the Project Manager provides administrative and operational support to a project manager and their team. Typical duties include scheduling meetings, preparing reports, tracking project progress, coordinating communication among stakeholders, and helping to manage project documentation. Their role is crucial in ensuring that projects run smoothly, deadlines are met, and resources are organized efficiently. They often serve as the first point of contact for project-related inquiries and help keep everyone on track.

What are the key skills and qualifications needed to thrive as an assistant to the project manager, and why are they important?

To thrive as an Assistant to the Project Manager, you need strong organizational skills, attention to detail, and a background in business administration or project coordination. Familiarity with project management software such as Microsoft Project, Asana, or Trello, and proficiency in office productivity tools are often required. Excellent communication, time management, and problem-solving abilities help you effectively support the project manager and collaborate with the team. These skills ensure smooth project operations, timely task completion, and effective support for successful project delivery.

How does an assistant to the project manager typically collaborate with other team members during a project?

As an Assistant to the Project Manager, you will frequently serve as a key point of communication between the project manager and various team members, including engineers, designers, and administrative staff. Your responsibilities often include scheduling meetings, distributing project updates, recording meeting minutes, and following up on action items. You may also assist in tracking project milestones and ensuring everyone is aware of deadlines and deliverables. Strong organizational and interpersonal skills are essential, as you’ll help keep the team aligned and projects running smoothly.

What is the difference between Assistant To The Project Manager vs Project Coordinator?

AspectAssistant To The Project ManagerProject Coordinator
CredentialsTypically requires a high school diploma or associate degree; some roles prefer certifications like CAPMUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentSupports project managers directly, often in office settings, assisting with administrative tasksCoordinates project activities, communicates with teams, and manages schedules in various environments
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsWidely used across industries like marketing, IT, healthcare, and construction

The Assistant To The Project Manager primarily provides administrative support to project managers, focusing on task management and communication. In contrast, the Project Coordinator handles broader project activities, including scheduling, resource coordination, and team communication. Both roles are essential for project success but differ in scope and responsibilities.

How much does an assistant to the project manager earn?

An assistant to the project manager typically earns between $40,000 and $65,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand sectors can earn higher salaries, often with opportunities for overtime and professional development.
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Assistant To The Project Manager jobs near you
Infographic showing various Assistant To The Project Manager job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $73,063 per year, or $35.1 per hour.

Executive Assistant to the CEO

Quartermaster AI Inc

Arlington, VA • On-site

Full-time

Posted 21 days ago

Job description

About the Role:
We're looking for a battle-tested Executive Assistant to partner directly with our CEO. Someone who has spent years in high-growth, Series A-and-beyond startups and knows what that pace demands. This isn't an entry-level support role. We need someone who has seen productive chaos before, isn't rattled by it, and treats it as raw material to build order from. You'll be the CEO's key asset for managing time, and priorities so nothing important slips and nothing urgent gets missed.
What You'll Do:
  • Own the CEO's calendar end-to-end - ruthlessly prioritizing competing demands across board members, investors, customers, and internal leadership.
  • Anticipate needs before they're asked; you're often three steps ahead, not reacting to the last request.
  • Coordinate complex, fast-changing travel logistics (domestic and international) with zero hand-holding.
  • Act as a trusted gatekeeper and first point of contact for the CEO, managing sensitive and confidential information with discretion.
  • Build and maintain systems -calendars and follow-up loops - that bring structure to a fast-moving, often ambiguous environment.
  • Coordinate cross-functionally with leadership, finance, and People teams on scheduling, offsites, board meetings, and special projects.
  • Manage expenses, vendor relationships, and ad hoc administrative or personal tasks as needed.
  • Jump into whatever fire needs putting out - this role is not static, and the job description will evolve as the company does.

What We're Looking For:
  • 7+ years of experience as an Executive Assistant supporting a C-level executive, ideally a CEO or founder, at a Series B or later venture-backed startup.
  • A proven track record of thriving in high-growth, high-ambiguity environments - you've supported a company through scaling, fundraising, and organizational change.
  • Exceptional judgment and discretion; you can be trusted with highly confidential information without a second thought.
  • Elite organizational skills - you build the systems and processes that don't yet exist, rather than waiting to be told how.
  • Calm under pressure. Ambiguity and last-minute changes don't throw you off; you find the signal in the noise.
  • Excellent written and verbal communication - you can represent the CEO's voice accurately and professionally.
  • A bias toward action and ownership - you solve problems rather than escalate them, and you know the difference between the two.
  • Comfortable working long or unpredictable hours occasionally, and available outside standard business hours when true urgency requires it.
  • Tech-savvy across calendar, travel, communication, and productivity tools (e.g., Google Workspace, Slack, Notion, expense platforms); quick to adopt new tools.

Nice To Have:
  • Experience supporting a CEO through a board cycle, fundraise, or major company milestone (e.g., Series C, IPO prep, acquisition).
  • Background in a fast-paced tech or AI company.
  • Experience managing a small team of support staff or coordinating with other EAs/executive support functions.

Why Join Quartermaster AI
You'll work at the center of the company, with direct visibility into strategy, board dynamics, and how a high-growth company is really built. This role has real influence - the person in this seat helps set the pace and the tone for how the whole leadership team operates.

Apply