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Assistant To The Project Manager Jobs in Virginia

HEALTHEON INC

Assistant Project Manager

Hampton, VA · On-site

Essential functions · Collaborate with engineers, architects etc. to determine the specifications of the project · Assist Project Manager with negotiating contracts with external vendors to reach ...

Balfour Beatty

Assistant Project Manager

Richmond, VA · On-site

Summary We are seeking an Assistant Project Manager to join our team with the construction of New Hangar located near Richmond Airport, Scheduled Completion 10/1/26 - value $33m. The Assistant ...

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Assistant To The Project Manager information

What does an assistant to the project manager do?

An Assistant to the Project Manager provides administrative and operational support to a project manager and their team. Typical duties include scheduling meetings, preparing reports, tracking project progress, coordinating communication among stakeholders, and helping to manage project documentation. Their role is crucial in ensuring that projects run smoothly, deadlines are met, and resources are organized efficiently. They often serve as the first point of contact for project-related inquiries and help keep everyone on track.

How does an assistant to the project manager typically collaborate with other team members during a project?

As an Assistant to the Project Manager, you will frequently serve as a key point of communication between the project manager and various team members, including engineers, designers, and administrative staff. Your responsibilities often include scheduling meetings, distributing project updates, recording meeting minutes, and following up on action items. You may also assist in tracking project milestones and ensuring everyone is aware of deadlines and deliverables. Strong organizational and interpersonal skills are essential, as you’ll help keep the team aligned and projects running smoothly.

What is the difference between Assistant To The Project Manager vs Project Coordinator?

AspectAssistant To The Project ManagerProject Coordinator
CredentialsTypically requires a high school diploma or associate degree; some roles prefer certifications like CAPMUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentSupports project managers directly, often in office settings, assisting with administrative tasksCoordinates project activities, communicates with teams, and manages schedules in various environments
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsWidely used across industries like marketing, IT, healthcare, and construction

The Assistant To The Project Manager primarily provides administrative support to project managers, focusing on task management and communication. In contrast, the Project Coordinator handles broader project activities, including scheduling, resource coordination, and team communication. Both roles are essential for project success but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as an assistant to the project manager, and why are they important?

To thrive as an Assistant to the Project Manager, you need strong organizational skills, attention to detail, and a background in business administration or project coordination. Familiarity with project management software such as Microsoft Project, Asana, or Trello, and proficiency in office productivity tools are often required. Excellent communication, time management, and problem-solving abilities help you effectively support the project manager and collaborate with the team. These skills ensure smooth project operations, timely task completion, and effective support for successful project delivery.
What are popular job titles related to Assistant To The Project Manager jobs in Virginia? For Assistant To The Project Manager jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Assistant To The Project Manager jobs in Virginia look for? The top searched job categories for Assistant To The Project Manager jobs in Virginia are:
What cities in Virginia are hiring for Assistant To The Project Manager jobs? Cities in Virginia with the most Assistant To The Project Manager job openings:
Assistant To The Project Manager jobs near you
Infographic showing various Assistant To The Project Manager job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 12% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Assistant Project Manager

The Poole and Kent Corporation

Ashburn, VA • On-site

Full-time

Re-posted 10 days ago

Job description

About Us

We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Job Summary

Job Title:                     Assistant Project Manager, Construction (Mechanical)

Location:                     Ashburn, VA  43137

Reports to:                  Project Manager

FLSA Status:               Full-Time / Exempt

Work Shift:                  7:00 a.m. to 4:00 p.m. / Mon. - Fri.

ABOUT US: The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

SUMMARY:  The Assistant Project Manager  assists the company in meeting its objectives and goals by supporting the Project Manager and project team, which are responsible for overseeing, and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources. The Project Engineer along with the project management team will ensure a safe working environment for all employees.

Include the following. Other duties will be assigned.

  • Support Project Manager in driving project's overall flow effectively from inception to completion.
  • Support the Project Manager, Safety, and field employees in creating, executing, and fostering a safe work environment.
  • Review contract and bid documents from estimating; review and understand scope for project turnover. 
  • Assist with project document control, including but not limited to, subcontractors' certificates of insurance, bonding, permits, submittals, RFI's, change orders, correspondence, etc. 
  • Ensure documents are centrally saved in the project's chosen document control software.
  • Verify correct drawings are distributed to field.
  • Assist with schedule of values, or billing format as required by the contract documents.
  • Support project schedule showing completion, delivery dates and sub requirements. Integrate into overall project and manpower schedule as directed.
  • Request PO's for major equipment and subs indicating shipping requirements and anticipating delivery dates. (Request proper delivery notice at that time.)
  • Support in the obtaining and assembly of documentation for the project relating to operation and maintenance manuals.
  • Attend all necessary meetings with both internal and external entities to review scheduling and delivery, work plans, job progress, manpower, and solutions to setbacks.
  • Support project accounting and/or project management in monthly billings and collections and follow up on outstanding balances.
  • Collaborate with supervisor regarding project safety. (Toolbox talks and weekly walk through.)
  • Gather information for changes in work/scope and work with the project team, estimating, and downstream clients for pricing. Project Manager will finalize change order pricing. Ensure no work starts prior to approval or notice to proceed.
  • Assist field personnel in commissioning process and closeout of project.
  • Escalate critical and/or sensitive issues to the Project Manager with recommendation for resolution.
  • Ability to meet the project site onboarding requirements as set by the contractual requirements is required.
  • Comply with all Company operating policies, procedures, and safety programs as established.
  • Reliable transportation and an ability to travel to the assigned project site is required.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

You must be work authorized in the United States on a full-time basis without the need for employer sponsorship now or in the future. The Company cannot offer employment to F-1 (student) visa holders who require employer sponsorship in the future or cannot work now on a full-time basis.

PREFERRED EDUCATION and/or EXPERIENCE

  • 3 to 5 years of professional experience in the mechanical, plumbing, and/or industrial HVAC discipline.
  • Bachelor's degree in Mechanical Engineering, business administration or related field
  • Familiarity with a wide variety of field concepts, practices and procedures.
  • Working knowledge of and ability to apply OSHA safety standards.
  • Working knowledge of construction contract language and terms.
  • Familiarity with local market is desirable.

COMPUTER SKILLS

  • Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word, and Excel)
  • Familiarity with AutoCAD, and other mechanical, technical, or construction programs.
  • Familiarity with project management/document control software.
  • Familiarity with construction/financial software packages.

 

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

    • Must possess excellent written and verbal communication skills.
    • Must demonstrate ability to lead people and get results through others.
    • Must demonstrate ability to effectively organize and manage multiple tasks and prioritize work.
    • Must demonstrate technical skills in project management, quality assurance, and costing.
    • Must demonstrate ability to analyze and solve problems on a strategic and tactical level.
    • Must demonstrate integrity, honesty, professionalism, and commitment to company values.
    • Must have strong attention to detail.
    • Must be self-motivated and able to work efficiently in a fast-paced environment.
    • Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills.
    • Must have high standards of quality with attention to detail.
    • Must possess ability to manage and supervise personnel.
    • Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.

LANGUAGE SKILLS: Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, general and subcontractors, and suppliers.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee will be regularly required to commute to field locations.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

#pkcorp

Equal Opportunity EmployerAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/DisabledAffirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective EmployeesNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.Employment Type: FULL_TIME

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