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Assistant To The Project Manager Jobs (NOW HIRING)

SGS

Project Manager Assistant

Dayton, NJ · On-site

The Project Manager Assistant is expected to become familiar with project complexities and develop a working knowledge of the ongoing project work within their functional working group to offer ...

The University of Toledo

Assistant to the Chair

Toledo, OH · On-site

$17.75 - $24.25/hr

Assistant to the Chair Department Org: Dept. of Cell and Cancer Biology - 107500 Employee ... Bachelor's Degree in business administration, management, public relations or other related field ...

SGS

Project Manager Assistant

Anchorage, AK · On-site

The Project Manager Assistant is expected to become familiar with project complexities and develop a working knowledge of the ongoing project work within their functional working group to offer ...

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Assistant To The Project Manager information

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$73.1K

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How much do assistant to the project manager jobs pay per year?

As of Aug 11, 2026, the average yearly pay for assistant to the project manager in the United States is $73,063.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,500.00 and $88,000.00 per year, depending on experience, location, and employer.

What does an assistant to the project manager do?

An Assistant to the Project Manager provides administrative and operational support to a project manager and their team. Typical duties include scheduling meetings, preparing reports, tracking project progress, coordinating communication among stakeholders, and helping to manage project documentation. Their role is crucial in ensuring that projects run smoothly, deadlines are met, and resources are organized efficiently. They often serve as the first point of contact for project-related inquiries and help keep everyone on track.

How does an assistant to the project manager typically collaborate with other team members during a project?

As an Assistant to the Project Manager, you will frequently serve as a key point of communication between the project manager and various team members, including engineers, designers, and administrative staff. Your responsibilities often include scheduling meetings, distributing project updates, recording meeting minutes, and following up on action items. You may also assist in tracking project milestones and ensuring everyone is aware of deadlines and deliverables. Strong organizational and interpersonal skills are essential, as you’ll help keep the team aligned and projects running smoothly.

What is the difference between Assistant To The Project Manager vs Project Coordinator?

AspectAssistant To The Project ManagerProject Coordinator
CredentialsTypically requires a high school diploma or associate degree; some roles prefer certifications like CAPMUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentSupports project managers directly, often in office settings, assisting with administrative tasksCoordinates project activities, communicates with teams, and manages schedules in various environments
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsWidely used across industries like marketing, IT, healthcare, and construction

The Assistant To The Project Manager primarily provides administrative support to project managers, focusing on task management and communication. In contrast, the Project Coordinator handles broader project activities, including scheduling, resource coordination, and team communication. Both roles are essential for project success but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as an assistant to the project manager, and why are they important?

To thrive as an Assistant to the Project Manager, you need strong organizational skills, attention to detail, and a background in business administration or project coordination. Familiarity with project management software such as Microsoft Project, Asana, or Trello, and proficiency in office productivity tools are often required. Excellent communication, time management, and problem-solving abilities help you effectively support the project manager and collaborate with the team. These skills ensure smooth project operations, timely task completion, and effective support for successful project delivery.
More about Assistant To The Project Manager jobs
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Assistant To The Project Manager jobs near you
Infographic showing various Assistant To The Project Manager job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 12% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $73,063 per year, or $35.1 per hour.

Project Manager Assistant

Scroggs Construction Services

Asheville, NC • On-site

Full-time

Re-posted 5 days ago

Job description

Salary: $45,000 - $60,000

Position Overview:

The Project Manager Assistant plays a critical role in our design/build firm by supporting the Project Manager in organizing, documenting, and coordinating all administrative aspects of construction projects. This role requires strong organizational skills, attention to detail, and effective communication to ensure timely and accurate execution of purchase orders, jobsite logistics, data tracking, and budget support. The Project Manager Assistant serves as a key liaison between the field, vendors, design team, and project management to keep projects running smoothly.

General Responsibilities:

Procurement and Purchase Order Support:

  • Collaborate with the Project Manager and design team to identify required construction-related items and discretionary selections for each project.
  • Generate purchase orders based on material takeoffs, selections, and approved subcontractor bids.
  • Track and manage purchase order statuses to ensure timely procurement and delivery of materials and services.
  • Coordinate with vendors to resolve delivery issues, verify quantities and quality, and ensure alignment with project schedules.
  • Maintain organized documentation for all purchase orders, delivery receipts, and invoices.

Job Data Management & Administrative Support:

  • Maintain accurate, up-to-date records of each job, including selections, schedules, permits, and inspection logs.
  • Input and manage data within Buildertrend and internal systems related to budget performance, scheduling slip, and job progress.
  • Track jobsite photos, progress reports, subcontractor updates, and internal notes for consistent documentation and reporting.
  • Assist the Project Manager in preparing materials for internal meetings, client updates, and billing reports.

Scheduling & Logistics Coordination:

  • Work with vendors to schedule material deliveries and ensure proper jobsite drop-off logistics.
  • Collaborate with subcontractors and supervisors to confirm scheduled tasks and adjust for changes in the field.
  • Identify scheduling conflicts or risks and notify the Project Manager proactively.

Inventory Management (As Needed):

  • Help maintain jobsite or warehouse inventory of frequently used construction materials and tools.
  • Assist in organizing and labeling materials for efficient storage and accessibility on active jobs.

Field Support & Communication:

  • Make occasional jobsite visits to gather documentation, verify deliveries, and support coordination efforts.
  • Support communication with suppliers and subcontractors to relay changes, schedule updates, or quality concerns.
  • Collaborate with supervisors and the Production Assistant to uphold safety, delivery, and training standards.

Qualifications:

  • Previous experience in construction coordination, project administration, or a similar role preferred.
  • Strong organizational and time management skills with attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in Buildertrend (or similar project management software), Google Workspace, and Microsoft Office Suite.
  • Understanding of construction processes, materials, and vendor coordination.
  • Ability to multitask and work collaboratively in a fast-paced environment.