Assistant To The Project Manager Jobs in Raleigh, NC

Job Summary:

The Assistant Project Manager supports the Project Manager in the execution of hotel renovation projects, ensuring tasks and responsibilities are completed efficiently and on time. Working under the Project Manager's supervision, the Assistant Project Manager aids in managing all phases of the project, from planning to execution. They assist with coordinating resources, maintaining project schedules, and ensuring that all project documentation is up-to-date and accurate. This role contributes to ensuring that projects are completed within budget, meeting quality standards, and allowing the Project Manager to focus on higher-level strategic planning and decision-making.

Duties/Responsibilities:

• Assist the Project Manager in the overall coordination of hotel renovation projects, ensuring that project schedules, resources, and documentation are well-managed.
• Help ensure that all subcontractors and vendors are performing their duties according to the project timeline.
• Ensure that project documentation is up-to-date, including contracts, change orders, and progress reports.
• Facilitate communication between the Project Manager, clients, vendors, and subcontractors to ensure smooth execution of the project.
• Help maintain project quality by ensuring that all work meets both company standards and client expectations.
• Monitor progress at job sites, documenting issues, and escalating problems to the Project Manager as needed.
• Assist with the creation and tracking of project budgets, ensuring that costs are managed efficiently and within budget.
• Ensure that invoices and payment applications are processed accurately and in a timely manner.
• Participate in site visits to monitor progress and ensure compliance with safety regulations.
• Assist with maintaining a safe and organized construction site in accordance with company and OSHA guidelines.
• Help manage relationships with subcontractors and vendors, ensuring timely delivery of materials and completion of work.
• Resolve any issues related to subcontractors or vendors under the guidance of the Project Manager.
• Support the Project Manager in maintaining positive relationships with clients, ensuring high levels of customer satisfaction throughout the project.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Excel, Word) and basic construction management software.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Knowledge of construction processes, project timelines, and hotel renovation standards.
• Ability to read and interpret plans, specifications, and related project documents.
• Ability to work independently as well as within a team.

Education and Experience:

• Preferred: Four-year degree in Construction Management, Engineering, Architecture, or a related field.
• Preferred: Additional coursework or certifications in Project Management or Construction Management.
• Required: Minimum of 2 years of experience in a construction-related role, preferably with a focus on hotel or commercial renovations.

Physical Requirements:

The employee may be required to stand, walk, stoop, kneel, lift, carry, pull, grasp, climb, crawl, crouch, sit or bend over for periods without relief. The employee must be able to lift, carry and move up to 50 pounds as needed. Employees in this position must be able to climb ladders and stairs to access platforms and scaffolds, as well as walk around indoor and outdoor job sites with distances up to one mile on uneven, paved, gravel, dirt, or sandy surfaces. Employees must be able to work on elevated platforms, scaffolds, and landings. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth vision and the ability to adjust focus.

Career Path:

Project Manager

Sr Project Manager

VP of Operations