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Assistant To The Project Manager Jobs in Chicago, IL

Stantec

Acoustics Assistant Project Manager

Chicago, IL · On-site

Stantec's Buildings team is on a mission to become the world's leading integrated design practice ... Your Opportunity The Assistant Project Manager is directly responsible for assisting the Project ...

OM Project Manager I

OM Project Manager I

Bolingbrook, IL

$63K - $84K/yr

The Project Manager I will be responsible for managing orders assigned to them, up to and including ... * Assist management with global manufacturing efforts by leading and executing a plan provided by ...

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All JobsTo The Project JobsAssistant To The Project Manager JobsAssistant To The Project Manager Jobs in Chicago, IL

Assistant To The Project Manager information

See Chicago, IL salary details

$33K

$75.3K

$120K

How much do assistant to the project manager jobs pay per year?

As of Aug 21, 2026, the average yearly pay for assistant to the project manager in Chicago, IL is $75,266.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,100.00 and $90,700.00 per year, depending on experience, location, and employer.

What does an assistant to the project manager do?

An Assistant to the Project Manager provides administrative and operational support to a project manager and their team. Typical duties include scheduling meetings, preparing reports, tracking project progress, coordinating communication among stakeholders, and helping to manage project documentation. Their role is crucial in ensuring that projects run smoothly, deadlines are met, and resources are organized efficiently. They often serve as the first point of contact for project-related inquiries and help keep everyone on track.

What are the key skills and qualifications needed to thrive as an assistant to the project manager, and why are they important?

To thrive as an Assistant to the Project Manager, you need strong organizational skills, attention to detail, and a background in business administration or project coordination. Familiarity with project management software such as Microsoft Project, Asana, or Trello, and proficiency in office productivity tools are often required. Excellent communication, time management, and problem-solving abilities help you effectively support the project manager and collaborate with the team. These skills ensure smooth project operations, timely task completion, and effective support for successful project delivery.

How does an assistant to the project manager typically collaborate with other team members during a project?

As an Assistant to the Project Manager, you will frequently serve as a key point of communication between the project manager and various team members, including engineers, designers, and administrative staff. Your responsibilities often include scheduling meetings, distributing project updates, recording meeting minutes, and following up on action items. You may also assist in tracking project milestones and ensuring everyone is aware of deadlines and deliverables. Strong organizational and interpersonal skills are essential, as you’ll help keep the team aligned and projects running smoothly.

What is the difference between Assistant To The Project Manager vs Project Coordinator?

AspectAssistant To The Project ManagerProject Coordinator
CredentialsTypically requires a high school diploma or associate degree; some roles prefer certifications like CAPMUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentSupports project managers directly, often in office settings, assisting with administrative tasksCoordinates project activities, communicates with teams, and manages schedules in various environments
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsWidely used across industries like marketing, IT, healthcare, and construction

The Assistant To The Project Manager primarily provides administrative support to project managers, focusing on task management and communication. In contrast, the Project Coordinator handles broader project activities, including scheduling, resource coordination, and team communication. Both roles are essential for project success but differ in scope and responsibilities.

How much does an assistant to the project manager earn?

An assistant to the project manager typically earns between $40,000 and $65,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand sectors can earn higher salaries, often with opportunities for overtime and professional development.

What are popular job titles related to Assistant To The Project Manager jobs in Chicago, IL?

For Assistant To The Project Manager jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Assistant To The Project Manager jobs in Chicago, IL look for?

The top searched job categories for Assistant To The Project Manager jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Assistant To The Project Manager jobs?

Cities near Chicago, IL with the most Assistant To The Project Manager job openings:

Assistant To The Project Manager jobs near you
Infographic showing various Assistant To The Project Manager job openings in Chicago, IL as of August 2026, with employment types broken down into 87% Full Time, 12% Part Time, and 1% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution, with an average salary of $75,266 per year, or $36.2 per hour.

Executive Assistant to the President

Catholic Theological Union

Chicago, IL • On-site

Other

Posted 27 days ago

Job description

The Executive Assistant to the President serves as the President’s chief administrative and operational partner, providing high-level executive assistance while ensuring institutional alignment with the Strategic Plan and Institutional Evaluation Plan.


This role includes cross-departmental coordination and will work closely with senior leadership to ensure that institutional priorities are implemented effectively, timelines are met, and departments operate in alignment with mission, accreditation standards, and strategic objectives.

This position requires exceptional judgment, discretion, strategic thinking, and the ability to operate at an executive level within a Catholic theological higher education environment.


PRIMARY RESPONSIBILITIES


Executive Operations & Presidential Support

  • Provide comprehensive executive-level support to the President, ensuring seamless daily operations and effective executive workflow.
  • Facilitate and help to move forward presidential priorities, initiatives, and institutional objectives.
  • Manage complex scheduling and competing demands across trustees, senior leadership, donors, faculty, and external stakeholders.
  • Prepare high-level briefing materials, strategic memos, and executive correspondence.
  • Maintain strict confidentiality in all matters related to governance, personnel, donor relations, and institutional strategy.


Institutional Planning & Evaluation Oversight

  • Assist senior leadership in monitoring and tracking institutional goals in alignment with the Strategic Plan and Institutional Evaluation Plan in compliance with accreditation standards
  • Coordinate annual assessment cycles and institutional reporting processes.
  • Ensure departments meet planning deadlines and submit required evaluation materials.
  • Maintain institutional dashboards and tracking systems to measure progress.
  • Support accreditation preparation and documentation as needed.


Cross-Departmental Coordination

  • Facilitate communication and coordination among Academic Affairs, Administration & Finance, Development, Enrollment Management, Marketing & Communications, and related centers.
  • Coordinate senior leadership meetings and follow up on decisions and action items in collaboration with direction from the President.
  • Identify operational bottlenecks and escalate issues appropriately to support institutional effectiveness.


Strategic Initiatives

  • Oversee key institutional initiatives as assigned by the President.
  • Coordinate with other staff as appropriate to advance and monitor presidential and institutional priorities.
  • Track deliverables, timelines, progress and institutional benchmarks to ensure timely follow-through.
  • Anticipate risks and propose mitigation strategies.


Governance Support

  • Support preparation of materials for the Board of Trustees and the Corporation.
  • Track institutional commitments made to the Board and ensure follow-through.
  • Coordinate governance documentation, meeting preparation and strategic follow-up.


QUALIFICATIONS

  • Bachelor’s degree required; Master’s degree preferred.
  • 7+ years of progressively responsible executive support or administrative leadership experience.
  • Experience in higher education or nonprofit communications or Catholic spaces preferred
  • Demonstrated experience managing complex projects in higher education or nonprofit environments.
  • Experience with institutional planning, assessment, or accreditation processes preferred.
  • Strong organizational and analytical skills with an attention to detail
  • Ability to exercise independent judgment and lead through influence.
  • High level of discretion and professionalism.
  • Strong written and verbal communication skills.
  • Ability to interact with all levels within the school, including other staff, faculty, students, Trustees, and major superiors, etc.in a cordial and welcoming manner.
  • Proficiency with MS Office, specifically Word, Excel and Power Point.


Catholic Theological Union is an Equal Opportunity Employer and provides equal employment opportunities to all candidates.

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