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Assistant Secretary Jobs in Alabama (NOW HIRING)

University of South Alabama

Secretary V

Mobile, AL · On-site

Serves as secretary for the chairperson and all faculty members of the department. * Maintains ... Supervises student assistants to include assigning duties and checking work. * Complies with ...

Career Personnel

Legal Secretary

Montgomery, AL

$43K - $59K/yr

The ideal candidate for this role would be a legal secretary with experience in corporate and tax...or an executive assistant with exceptional typing skills. POSITION SUMMARY We are seeking an ...

Hand Arendall

Legal Secretary

Mobile, AL · On-site

$43K - $59K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Legal Secretary We are seeking a highly motivated and organized legal secretary to join our team in ... Performs legal assistant duties as requested. Firm provided benefits include: * Firm provided ...

New

Prime Healthcare

Unit Secretary

Gadsden, AL · On-site

$35K - $43K/yr

  • Medical

  • Retirement

A Unit Secretary provides indirect patient care by managing departmental communications, organizing ... Order supplies and forms for the unit, and assist nursing staff with restocking patient rooms after ...

Riverview Regional Medical Center

Unit Secretary

Gadsden, AL · On-site

$35K - $43K/yr

  • Medical

  • Retirement

A Unit Secretary provides indirect patient care by managing departmental communications, organizing ... Order supplies and forms for the unit, and assist nursing staff with restocking patient rooms after ...

Riverview Regional Medical Center

Unit Secretary

Gadsden, AL · On-site

$35K - $43K/yr

  • Medical

  • Retirement

A Unit Secretary provides indirect patient care by managing departmental communications, organizing ... Order supplies and forms for the unit, and assist nursing staff with restocking patient rooms after ...

McKinney & Butler, LLC

Be Seen First

Legal Assistant Paralegal Secretary

Huntsville, AL · On-site

$31K - $38K/yr

Legal Secretary/Assistant with personal injury law firm in relaxed employment environment. Seeking individual who is focused on assisting clients and maximizing recovery for clients with personal ...

New

McKinney & Butler, LLC

Be Seen First

Legal Assistant Paralegal Secretary

Huntsville, AL · On-site

$31K - $38K/yr

Legal Secretary/Assistant with personal injury law firm in relaxed employment environment. Seeking individual who is focused on assisting clients and maximizing recovery for clients with personal ...

New

McKinney & Butler, LLC

Be Seen First

Legal Assistant Paralegal Secretary

Huntsville, AL · On-site

$31K - $38K/yr

Legal Secretary/Assistant with personal injury law firm in relaxed employment environment. Seeking individual who is focused on assisting clients and maximizing recovery for clients with personal ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Alabama

Assistant Secretary information

See Alabama salary details

$10

$22

$61

How much do assistant secretary jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for assistant secretary in Alabama is $22.94, according to ZipRecruiter salary data. Most workers in this role earn between $15.48 and $24.18 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Alabama?

The most popular types of Secretary jobs in Alabama are:

What are popular job titles related to Assistant Secretary jobs in Alabama?

For Assistant Secretary jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Alabama look for?

The top searched job categories for Assistant Secretary jobs in Alabama are:

What cities in Alabama are hiring for Assistant Secretary jobs?

Cities in Alabama with the most Assistant Secretary job openings:

What are popular job titles related to Assistant Secretary jobs in AL?

For Assistant Secretary jobs in AL, the most frequently searched job titles are:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Alabama as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,715 per year, or $22.9 per hour.

Secretary

Snelling Staffing Services Mobile

Mobile, AL • On-site

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Department Secretary
Full-Time | Monday-Friday | Excellent Benefits | $17-$20 DOE

Are you an organized, dependable administrative professional who enjoys keeping an office running smoothly?
We are seeking an experienced Department Secretary to provide administrative support to the Department Chair, faculty, students, and visitors in a busy university department. This position offers a professional work environment, excellent benefits, and the opportunity to be part of a collaborative academic team.

Responsibilities
  • Provide administrative support to the Department Chair and faculty.
  • Prepare correspondence, reports, forms, and other departmental documents.
  • Answer phones, greet visitors, and assist students and faculty.
  • Manage calendars, schedules, meetings, and room reservations.
  • Process purchasing requests, travel reimbursements, and departmental paperwork.
  • Maintain files, records, and departmental databases.
  • Assist with student registration, lab waivers, and enrollment processes.
  • Order office and laboratory supplies.
  • Coordinate departmental meetings and special events.
  • Track departmental budgets and process financial documents.
  • Supervise student assistants as assigned.
  • Perform other administrative duties as needed.
Qualifications
  • High School Diploma or GED required.
  • Minimum 4 years of progressively responsible administrative or secretarial experience.
  • Typing speed of 35 WPM or greater.
  • Strong organizational and communication skills.
  • Ability to manage multiple tasks while maintaining accuracy.
  • Professional customer service skills.
  • Proficiency with Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Google Workspace, and standard office equipment.
Preferred Experience
Experience in a college, university, or professional office environment is a plus. Familiarity with ERP/SIS Software, Quicken/QuickBooks, or similar financial and student information systems is preferred but not required.
We're Looking for Someone Who Is
  • Organized and detail-oriented
  • Friendly and professional
  • Dependable and self-motivated
  • Comfortable working with faculty, students, and the public
  • Able to prioritize multiple responsibilities in a busy office
If you're an experienced administrative professional looking for a stable position in a professional university environment, we'd love to hear from you.

Apply today by clicking the link. All qualified candidates will be contacted.