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Assistant Secretary Jobs in Alabama (NOW HIRING)

Career Personnel

Legal Secretary

Montgomery, AL

$43K - $59K/yr

The ideal candidate for this role would be a legal secretary with experience in corporate and tax...or an executive assistant with exceptional typing skills. POSITION SUMMARY We are seeking an ...

Riverview Regional Medical Center

Unit Secretary

Gadsden, AL · On-site

$35K - $43K/yr

A Unit Secretary provides indirect patient care by managing departmental communications, organizing ... Order supplies and forms for the unit, and assist nursing staff with restocking patient rooms after ...

Prime Healthcare

Unit Secretary

Gadsden, AL

$35K - $43K/yr

We are seeking a Unit Secretary, also referred to as a Unit Clerk, Clinical Unit Secretary or ... Order supplies and forms for the unit, and assist nursing staff with restocking patient rooms after ...

Riverview Regional Medical Center

Unit Secretary

Gadsden, AL

$35K - $43K/yr

A Unit Secretary provides indirect patient care by managing departmental communications, organizing ... Order supplies and forms for the unit, and assist nursing staff with restocking patient rooms after ...

Riverview Regional Medical Center

Unit Secretary

Gadsden, AL

$35K - $43K/yr

A Unit Secretary provides indirect patient care by managing departmental communications, organizing ... Order supplies and forms for the unit, and assist nursing staff with restocking patient rooms after ...

Pbjcal

Legal Secretary

Birmingham, AL

$41K - $56K/yr

Employees in this job assist in the preparation and proceeding of court cases by organizing and maintaining documentation and administering oaths. Legal Secretaries work primarily in an office or ...

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Assistant Secretary information

See Alabama salary details

$10

$22

$61

How much do assistant secretary jobs pay per hour?

As of Jul 31, 2026, the average hourly pay for assistant secretary in Alabama is $22.94, according to ZipRecruiter salary data. Most workers in this role earn between $15.48 and $24.18 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What does an Assistant Secretary do?

An Assistant Secretary is a senior official who supports the Secretary in managing specific departments or divisions within an organization or government agency. They often oversee administrative functions, coordinate policies, and assist with strategic planning, requiring strong leadership and organizational skills.

What Is an Assistant Secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are Assistant Secretaries?

Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.

What qualifications do I need to be an administrative assistant?

To become an administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational, communication, and computer skills. Proficiency in office software like Microsoft Office and experience with administrative tasks are often required, and some roles may prefer post-secondary education or relevant certifications.

Is EA a dead-end job?

An Assistant Secretary role is typically a mid- to senior-level administrative or managerial position within government or organizations, offering opportunities for career advancement and skill development. While some roles may have limited upward mobility depending on the organization, many Assistant Secretaries progress to higher executive positions or specialized areas with experience and additional qualifications.

What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Alabama? The most popular types of Secretary jobs in Alabama are:
What are popular job titles related to Assistant Secretary jobs in Alabama? For Assistant Secretary jobs in Alabama, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Alabama look for? The top searched job categories for Assistant Secretary jobs in Alabama are:
What cities in Alabama are hiring for Assistant Secretary jobs? Cities in Alabama with the most Assistant Secretary job openings:
What are popular job titles related to Assistant Secretary jobs in AL? For Assistant Secretary jobs in AL, the most frequently searched job titles are:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Alabama as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,715 per year, or $22.9 per hour.

Secretary V - 007116

University of South Alabama

Mobile, AL

Full-time

Posted 10 days ago

University Of South Alabama rating

7.3

Company rating: 7.3 out of 10

Based on 23 frontline employees who took The Breakroom Quiz

358th of 614 rated colleges and universities

Job description

Position Information
Position Number 007116 Position Title Secretary V - 007116 Division Academic Affairs Department 311500 - Office of International Admissions Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications Job Description Summary
The University of South Alabama's Office of International Admissions is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
  • Serves as the personal assistant to the Director of the department of broad scope and complexity.
  • Plans, initiates, and carries to completion secretarial, clerical, and administrative activities.
  • Makes arrangements for conferences including space, time, and place.
  • Informs participants of topics to be discussed and researches and provides them with necessary background information.
  • Serves as recording secretary at council and committee meetings or conferences taking official minutes then prepares minutes of meetings in final form for distribution.
  • Researches and develops materials for use in the supervisor's speaking engagements.
  • Receives incoming mail and composes responses to inquiries not requiring the supervisor's personal attention.
  • Drafts and signs letters of acknowledgment, commendation, and notification for the supervisor.
  • Researches and prepares highly technical, confidential, or complex reports for the supervisor's review and information.
  • Supervises and trains secretarial and clerical employees in carrying out assignments in the supervisor's office.
  • Keeps supervisor's calendar and arranges various appointments while also maintaining the supervisor's itinerary and makes travel and hotel reservations in accordance with university policy.
  • Transcribes dictations or from dictating equipment.
  • Maintains alphabetical, numerical, and chronological files.
  • Regular and prompt attendance.
  • Ability to work schedule as defined and overtime as required.
  • Related duties as required.
Posting Information
Number of Vacancies 1 Position End Date (if temporary) Job Open Date 07/21/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

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