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Assistant Secretary Jobs in Calera, AL (NOW HIRING)

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Office Manager / Secretary

Birmingham, AL · On-site

We're looking for an organized, detail-oriented Secretary / Office Manager to become the backbone ... Maintain customer files and project documentation * Assist with payroll preparation and ...

UAB NOVA RENT

OFFICE ASSOCIATE II

Birmingham, AL · On-site

$15 - $24.40/hr

... the secretarial function usually gained through formal education in secretarial science or ... Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX ...

UAB NOVA RENT

ADMINISTRATIVE ASSOCIATE

Birmingham, AL · On-site

$18.35 - $29.80/hr

Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts ...

Burr & Forman

Legal Practice Assistant

Birmingham, AL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

At least two years of experience as a legal secretary/assistant in a law firm or corporate legal department environment * Associate's degree or equivalent combination of education, training and ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Calera, AL

Assistant Secretary information

See Calera, AL salary details

$10

$23

$62

How much do assistant secretary jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for assistant secretary in Calera, AL is $23.47, according to ZipRecruiter salary data. Most workers in this role earn between $15.82 and $24.76 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Calera, AL?

The most popular types of Secretary jobs in Calera, AL are:

What cities near Calera, AL are hiring for Assistant Secretary jobs?

Cities near Calera, AL with the most Assistant Secretary job openings:

Assistant Secretary jobs near you

Secretary - Career Tech Dept. (2288)

Memphis Shelby County Schools

Alabaster, AL • On-site

Other

Re-posted 10 days ago

Memphis Shelby County Schools rating

8.8

Company rating: 8.8 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

18th of 631 rated elementary and secondary schools

Job description

Secretary I
Qualifications: High school diploma or GED. Demonstrated proficiency in use of computer software. Minimum of one year computer experience required. Experience in filing and record-keeping. Competence in the use of business equipment. Effective telephone skills. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.
Reports to: Designated Department Supervisor, Office Manager
Job Goal: To assist in insuring maximum effectiveness in the operation of the offices of the Board of Education
Terms of Employment: Twelve-month contract (240 days).
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