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Archive Coordinator Jobs (NOW HIRING)

Library Systems & Services LLC

Archivist

Washington, DC · On-site

$73K - $85K/yr

... coordination with agency personnel. This position offers an opportunity to contribute directly to preserving and expanding public access to nationally significant cultural heritage collections.

Secretary of State

Reference Archivist

Sacramento, CA · On-site

$5.5K - $6.9K/mo

Coordinating with other team members to pull records, copy, duplicate, and digitize records in multiple formats. * Maintaining security within the Research Room. * Maintaining expertise with archival ...

Vector Media

Production Coordinator

Orlando, FL · On-site

This position is responsible for overseeing assigned campaigns from production kickoff through installation, closeout, and final file archiving, coordinating closely with vendors, printers ...

New

Vector Media

Production Coordinator

Orlando, FL · On-site

This position is responsible for overseeing assigned campaigns from production kickoff through installation, closeout, and final file archiving, coordinating closely with vendors, printers ...

New

Vector Media

Production Coordinator

Orlando, FL · On-site

This position is responsible for overseeing assigned campaigns from production kickoff through installation, closeout, and final file archiving, coordinating closely with vendors, printers ...

New

Austintexas

Archivist II - Audiovisual

Austin, TX · On-site

Coordinates and conducts meetings, training, tours, and public programs to the public and staff ... Knowledge of archival and Encoded Archival Description standards, issues, practices, and trends.

Chapman University

Student Library Assistant

Orange, CA · On-site

$16.90/hr

... Archivist, Coordinator of Special Collections, Archivist, and Special Collections & Archives Assistants in their day-to-day operations. In addition to general support, duties include but are not ...

Chapman University

Student Library Assistant

Orange, CA · On-site

$16.90/hr

... Archivist, Coordinator of Special Collections, Archivist, and Special Collections & Archives Assistants in their day-to-day operations. In addition to general support, duties include but are not ...

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$27K

$57.9K

$101.5K

How much do archive coordinator jobs pay per year?

As of Aug 21, 2026, the average yearly pay for archive coordinator in the United States is $57,869.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,500.00 and $69,500.00 per year, depending on experience, location, and employer.

What is an archive coordinator?

Archive Coordinators are professionals responsible for organizing, maintaining, and managing collections of documents, records, and other materials in archives. They ensure that valuable information is preserved and easily accessible for future reference. Their role often involves cataloging materials, overseeing digital and physical storage systems, and assisting researchers or staff in locating specific information. Archive Coordinators may work in museums, libraries, government agencies, or private organizations. Strong attention to detail, organizational skills, and knowledge of archival best practices are essential for this job.

What are the key skills and qualifications needed to thrive as an archive coordinator?

To thrive as an Archive Coordinator, you need strong organizational skills, attention to detail, and a background in archival science or records management, often supported by a relevant degree or certification. Familiarity with digital asset management systems, cataloging software, and metadata standards is essential. Excellent communication, problem-solving, and teamwork abilities help you collaborate across departments and manage information requests effectively. These skills ensure the accurate preservation, organization, and accessibility of critical records, supporting compliance and efficient information retrieval.

What are typical challenges faced by an archive coordinator, and how can they be effectively addressed?

Archive Coordinators often encounter challenges related to organizing large volumes of materials, ensuring accurate cataloging, and maintaining the integrity of both digital and physical records. Adapting to evolving archival technologies and balancing access with security are also common issues. Success in this role requires excellent attention to detail, strong organizational skills, and staying current with best practices in records management. Regular training, effective collaboration with IT and other departments, and implementing standardized procedures can help address these challenges and ensure efficient archive operations.
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Archive Coordinator jobs near you
Infographic showing various Archive Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $57,869 per year, or $27.8 per hour.

Archivist

Library Systems & Services LLC

Washington, DC • On-site

$73K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 23 days ago

Job description

Job Type
Full-time
Description
LAC Federal is seeking an experienced Archivist / Project Manager to oversee a 12-month project to provide processing, arrangement, description, preservation, and management of significant archival collections documenting prominent figures in American music history. The Archivist / Project Manager will serve as both the technical lead and day-to-day project manager responsible for collection assessment, processing plan development, archival arrangement and description, finding aid creation, metadata management, quality assurance, and coordination with agency personnel. This position offers an opportunity to contribute directly to preserving and expanding public access to nationally significant cultural heritage collections.
RESPONSIBILITIES:
  • Serve as project lead and primary point of contact for contract performance and technical execution.
  • Conduct collection surveys and assessments to evaluate physical condition, intellectual organization, preservation concerns, restrictions, and processing requirements.
  • Research collection provenance, acquisition history, and processing history to support processing decisions.
  • Develop and maintain collection processing plans, schedules, workflows, and project documentation.
  • Arrange and describe archival materials in accordance with approved processing plans and established archival standards.
  • Establish and maintain series, subseries, and folder-level organization of archival collections.
  • Process correspondence, subject files, music manuscripts, photographs, audiovisual materials, scrapbooks, biographical materials, and related archival formats.
  • Rehouse materials into archival-quality folders, boxes, sleeves, and protective enclosures.
  • Create and maintain collection metadata, inventories, and finding aids.
  • Enter and update archival description information in designated systems and templates.
  • Review deliverables to ensure compliance with project requirements, processing standards, and quality assurance procedures.
  • Prepare reports, track project progress, and coordinate project activities with Library of Congress staff.

Requirements
Mandatory Qualifications
  • Master of Library Science (MLS) or Master of Library and Information Science (MLIS) from an ALA-accredited institution.
  • Minimum three (3) years of professional archival experience performing archival processing, arrangement, and description.
  • Experience conducting collection assessments and developing processing plans.
  • Experience organizing and processing manuscript, archival, or special collections materials.
  • Experience creating archival descriptions, inventories, and finding aids.
  • Knowledge of archival principles, methods, and best practices.
  • Demonstrated ability to manage multiple projects, priorities, and deadlines.
  • Strong written and verbal communication skills.
  • Ability to work independently and collaboratively in a professional research environment.
  • Ability to lift and move archival materials weighing up to 35 pounds.

Preferred Qualifications
  • Four (4) or more years of professional archival processing experience.
  • Experience processing music collections, performing arts collections, or manuscript collections.
  • Knowledge of American music history.
  • Ability to read and interpret music notation.
  • Experience processing photographs, audiovisual materials, scrapbooks, oversized materials, and mixed-format collections.
  • Experience developing archival finding aids using established archival description standards.
  • Experience performing preservation assessment and archival rehousing activities.
  • Experience serving as a project lead, team lead, or supervisor on archival projects.
  • Experience supporting federal libraries, archives, museums, or cultural heritage institutions.
  • Familiarity with Library of Congress archival processing practices and standards.

Physical Requirements
  • Ability to lift, carry, push, and move archival materials, records, and storage boxes weighing up to 30 pounds, and transport materials throughout archival storage and work areas.
  • Ability to sit, stand, walk, bend, reach, and climb step stools or ladders as needed to access collections stored on shelving and perform collection assessments and processing activities.
  • Ability to perform repetitive tasks requiring fine motor skills, visual acuity, and sustained attention to detail, including handling fragile archival materials, preparing finding aids, entering metadata, and working at a computer for extended periods.

Benefits
  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long-Term Disability
  • Training & Development

EEO Statement
The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently.
Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
Salary Description
$73,000 - $85,000

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