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Archive Assistant Jobs (NOW HIRING)

Spelman College

Assistant Archivist

Atlanta, GA

Position Title Assistant Archivist Position Summary Under the supervision of the College Archivist, the Assistant Archivist will oversee the planning and implementation of physical and digital ...

Spelman College

Assistant Archivist

Atlanta, GA · On-site

Position Title Assistant Archivist Position Summary Under the supervision of the College Archivist, the Assistant Archivist will oversee the planning and implementation of physical and digital ...

Pace University

Archives Assistant

Manhattan, NY

The Archives Assistant will assist the University Archivist with any work pertaining to organizing archival materials, re-boxing and re-shelving materials, scanning documents and photos, creating ...

Pace University

Archives Assistant

Manhattan, NY · On-site

Description The Archives Assistant will assist the University Archivist with any work pertaining to organizing archival materials, re-boxing and re-shelving materials, scanning documents and photos ...

Whitman College

Archives Assistant

Walla Walla, WA · On-site

$22.18 - $24.79/hr

POSITION PURPOSE The Archives Assistant manages and supervises the Archives Reading Room, providing services to archives patrons which includes Whitman College students, faculty, staff, and alumni ...

Whitman College

Archives Assistant

Walla Walla, WA

$22.18 - $24.79/hr

POSITION PURPOSE The Archives Assistant manages and supervises the Archives Reading Room, providing services to archives patrons which includes Whitman College students, faculty, staff, and alumni ...

Whitman College

Archives Assistant

Walla Walla, WA · On-site

$22.18 - $24.79/hr

POSITION PURPOSE The Archives Assistant manages and supervises the Archives Reading Room, providing services to archives patrons which includes Whitman College students, faculty, staff, and alumni ...

Whitman College

Archives Assistant

Walla Walla, WA · On-site

POSITION PURPOSE The Archives Assistant manages and supervises the Archives Reading Room, providing services to archives patrons which includes Whitman College students, faculty, staff, and alumni ...

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Archive Assistant information

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$10

$21

$36

How much do archive assistant jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for archive assistant in the United States is $21.99, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $26.20 per hour, depending on experience, location, and employer.

What is an archive assistant?

Archive Assistants are professionals who help organize, maintain, and preserve historical documents, records, and other archival materials. They assist archivists in cataloging items, retrieving records for users, and ensuring that materials are properly stored for long-term preservation. Archive Assistants may also help with digitization projects and provide support to researchers who need access to specific documents. Their role is essential in keeping archives accessible and well-maintained for both current and future use.

What are some common challenges archive assistants face when managing large collections, and how can they overcome them?

Archive Assistants often encounter challenges related to organizing, cataloging, and preserving a high volume of diverse materials. Managing large collections requires strong attention to detail, effective time management, and the ability to use archival databases efficiently. To overcome these challenges, it's important to follow standardized procedures, regularly update catalog records, and collaborate closely with archivists and other team members. Additionally, keeping up with best practices in preservation and digital archiving can help maintain the integrity and accessibility of collections.

What are the key skills and qualifications needed to thrive as an archive assistant, and why are they important?

To thrive as an Archive Assistant, you need strong organizational abilities, attention to detail, and a background in information management or a related field, often supported by relevant qualifications or experience. Familiarity with cataloguing software, digital archiving systems, and database management is typically required. Excellent communication, teamwork, and problem-solving skills set outstanding Archive Assistants apart. These skills ensure the accurate preservation, retrieval, and accessibility of important records and materials for organizations and researchers.

How do you become an archive assistant?

To become an archive assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and research skills. Relevant experience with records management, familiarity with archival software, and attention to detail are also important; some positions may require a degree in history, library science, or a related field.

What is the difference between Archive Assistant vs Records Clerk?

AspectArchive AssistantRecords Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentLibraries, archives, museums, government agenciesOffices, government agencies, healthcare facilities
Job DutiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across administrative and clerical settings

Both roles involve handling records, but Archive Assistants focus on preserving and organizing archival materials, often in specialized environments. Records Clerks primarily manage day-to-day document processing in office settings. While their skills overlap, their work environments and specific duties differ.

More about Archive Assistant jobs
What cities are hiring for Archive Assistant jobs? Cities with the most Archive Assistant job openings:
What are the most commonly searched types of Archive jobs? The most popular types of Archive jobs are:
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Archive Assistant jobs near you
Infographic showing various Archive Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,745 per year, or $22 per hour.

Administrative Assistant / Archive Assistant

Expert Technology Services

Phoenix, AZ • On-site

$17.75 - $24/hr

Contractor

Posted 10 days ago

Job description

Administrative Assistant / Archive Assistant

Location: Phoenix, AZ (On-site)
Client: AZDES - Division of Developmental Disabilities (DDD)

Job Description: Seeking a detail-oriented Administrative Assistant / Archive Assistant to support records management operations at the DDD Records Management Center. This role is responsible for organizing, logging, shelving, retrieving, scanning, digitizing, and maintaining member medical records while ensuring compliance with HIPAA, federal regulations, state laws, and record retention requirements. Duties include quality-checking records, data entry, file management, records tracking, document digitization, boxing files, assisting with records destruction processes, and performing general administrative support tasks.

Required Qualifications:

  • High School Diploma or equivalent
  • Minimum 1 year of experience handling records and data entry
  • Strong computer skills, preferably with Google Suite
  • Familiarity with HIPAA requirements
  • Ability to organize and manage high-volume records
  • Strong attention to detail and ability to work independently
  • Ability to lift up to 50 lbs and bend/stand 35-45% of the workday

Key Skills:

  • Records management
  • Data entry
  • Document scanning and digitization
  • Workload prioritization
  • Administrative support
  • Quality control and compliance
  • File organization and retention management

Important Notes:

  • Local Phoenix, AZ candidates only
  • Current location must be clearly listed on the resume
  • Must be available for an in-person interview within one week of posting close
  • Group interview scheduled for 08/11 at 10:00 AM
  • Must be able to start within two weeks of receiving an offer
  • HireRight background check and drug screening required