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Archive Assistant Jobs in Alabama (NOW HIRING)

Samford University

Research Assistant

Birmingham, AL · On-site

Description The Research Assistant for the Office of University Historian assists in all aspects of ... Conduct archival, digital, and secondary-source research in support of the university historian ...

Yulista

STSY - Research Assistant Part-time

Huntsville, AL · On-site

$19 - $26/hr

The Contractor shall provide historical forensic research and documentation support to assist in ... Historical Archives Research: Conduct comprehensive historical forensic research on legacy case ...

Yulista

STSY - Research Assistant Part-time

Huntsville, AL · On-site

$19 - $26/hr

The Contractor shall provide historical forensic research and documentation support to assist in ... Historical Archives Research: Conduct comprehensive historical forensic research on legacy case ...

Yulista

STSY - Research Assistant Part-time

Huntsville, AL · On-site

$19 - $26/hr

The Contractor shall provide historical forensic research and documentation support to assist in ... Historical Archives Research: Conduct comprehensive historical forensic research on legacy case ...

Talladega College

Administrative Assistant

Talladega, AL · On-site

$16.75 - $22.50/hr

The successful candidate will serve as a confidential assistant to the Dean and to the chairs ... Prepare minutes for meetings convened by the Dean; archive and distribute minutes to faculty and ...

Talladega College

Administrative Assistant

Talladega, AL · On-site

$16.75 - $22.50/hr

... the Dean; archive and distribute minutes to faculty and stakeholders as appropriate. • Draft ... Assist with the preparation and distribution of academic materials, including syllabi, advising ...

Highlands College

Media & Design Support

Birmingham, AL · On-site

Maintain organized project files, media libraries, and creative archives. * Assist with photography, videography, and production support as needed. * Ensure creative deliverables align with Highlands ...

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Archive Assistant information

What is an archive assistant?

Archive Assistants are professionals who help organize, maintain, and preserve historical documents, records, and other archival materials. They assist archivists in cataloging items, retrieving records for users, and ensuring that materials are properly stored for long-term preservation. Archive Assistants may also help with digitization projects and provide support to researchers who need access to specific documents. Their role is essential in keeping archives accessible and well-maintained for both current and future use.

What are some common challenges archive assistants face when managing large collections, and how can they overcome them?

Archive Assistants often encounter challenges related to organizing, cataloging, and preserving a high volume of diverse materials. Managing large collections requires strong attention to detail, effective time management, and the ability to use archival databases efficiently. To overcome these challenges, it's important to follow standardized procedures, regularly update catalog records, and collaborate closely with archivists and other team members. Additionally, keeping up with best practices in preservation and digital archiving can help maintain the integrity and accessibility of collections.

What are the key skills and qualifications needed to thrive as an archive assistant, and why are they important?

To thrive as an Archive Assistant, you need strong organizational abilities, attention to detail, and a background in information management or a related field, often supported by relevant qualifications or experience. Familiarity with cataloguing software, digital archiving systems, and database management is typically required. Excellent communication, teamwork, and problem-solving skills set outstanding Archive Assistants apart. These skills ensure the accurate preservation, retrieval, and accessibility of important records and materials for organizations and researchers.

How do you become an archive assistant?

To become an archive assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and research skills. Relevant experience with records management, familiarity with archival software, and attention to detail are also important; some positions may require a degree in history, library science, or a related field.

What is the difference between Archive Assistant vs Records Clerk?

AspectArchive AssistantRecords Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentLibraries, archives, museums, government agenciesOffices, government agencies, healthcare facilities
Job DutiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across administrative and clerical settings

Both roles involve handling records, but Archive Assistants focus on preserving and organizing archival materials, often in specialized environments. Records Clerks primarily manage day-to-day document processing in office settings. While their skills overlap, their work environments and specific duties differ.

What are the most commonly searched types of Archive jobs in Alabama? The most popular types of Archive jobs in Alabama are:
Archive Assistant jobs near you
Infographic showing various Archive Assistant job openings in Alabama as of August 2026, with employment types broken down into 60% Full Time, 22% Part Time, 9% Temporary, and 9% Contract. Highlights an 100% In-person job distribution.

Archives Assistant

University of Montevallo

Montevallo, AL • On-site

$8/hr

Part-time

Posted 12 days ago

Job description

Posting Details
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Position Information
Posting Number
Job Title
Archives Assistant
Department
Carmichael Library
Rate of Pay
$8.00 hourly
FLSA
Non-Exempt
Estimated Number of Hours Per Week
8 - 10
Employment Status
Part Time Temporary
Student Appointment Type
Work-Study
General Description
The Archives Assistant performs entry-level archival processing, scanning, and research assistance within the Milner Archives and Special Collections division of the Carmichael Library.
Essential Job Duties
1) Perform archival processing including creating inventories, file-level finding aids, re-housing materials in archival friendly containers (file folders, boxes, photo sleeves, etc.) and insuring the container is recorded per the Records Group alphanumeric system.
2) Scan materials which contributes both to digitization for the web and also in fulfilling research requests.
3) Provide multifaceted research assistance by helping the archivist locate and gather information and to research topics at the request of researchers such as students, faculty and staff, campus offices (primarily the President's Office, University Relations, and the UM Foundation), the town of Montevallo, alumni, and the general public. This also includes assisting the archivist in preparing for class visits, providing project support, and supervising the reshelving/rehousing of materials that have been used.
Education and Experience
High School Diploma or GED equivalent
Skills, Knowledge, and Abilities
1. Technical competence-ability to operate a scanner and ability to learn data preservation and management.
2. Customer service oriented and have basic knowledge of how to do research.
3. Ability to work both independently and collaboratively.
4. Ability to maintain confidentiality and use appropriate judgment in handling information and records.
5. Knowledge of or ability to learn content management systems and various metadata schema used in archival practice.
Preferred Major
History or other liberal arts degree
Licenses, Certification or Registrations
None
Number of Vacancies
Desired Start Date
Open Date
07/29/2026
Close Date
Open Until Filled
Yes
Additional Statement
EEO Statement
UM is an Equal Employment Opportunity Institution.

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