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Archive Assistant Jobs in Tennessee (NOW HIRING)

Biltmore Company

... archive methods. Essential Job Duties: Inventory, arrange, clean, and re-house various collection items. Update item records in the collection management software system. Assist the department on ...

Campbellsville

The Library Graduate Assistant supports key services in the Montgomery Library, by assisting ... picture archive. This includes scanning, metadata creation, and organizing digital assets for ...

HHM CPAs

Administrative Assistant

Chattanooga, TN · On-site

$16.50 - $22/hr

Document Archiving * Save documents using client's preferred organization structure and index ... Minimum of 2 years' previous experience in an administrative assistant, executive assistant, or ...

Jupiter Holdings

Media Prep Assistant

Knoxville, TN · On-site

Upload documents and logs for each shoot for archival purposes * Set up and confirm organization ... Assist other departments with their media needs when appropriate Required Skills/Abilities:

Ubertal Inc

Laboratory Technician

Knoxville, TN · On-site

$18.25 - $24/hr

Quality Control Lab Assistant | Laboratory Technician | cGMP Location: On-site -- Knoxville, TN ... Handle refrigerated and frozen sample storage and archive management * Perform proper biohazard ...

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Archive Assistant information

What is an archive assistant?

Archive Assistants are professionals who help organize, maintain, and preserve historical documents, records, and other archival materials. They assist archivists in cataloging items, retrieving records for users, and ensuring that materials are properly stored for long-term preservation. Archive Assistants may also help with digitization projects and provide support to researchers who need access to specific documents. Their role is essential in keeping archives accessible and well-maintained for both current and future use.

What are the key skills and qualifications needed to thrive as an archive assistant, and why are they important?

To thrive as an Archive Assistant, you need strong organizational abilities, attention to detail, and a background in information management or a related field, often supported by relevant qualifications or experience. Familiarity with cataloguing software, digital archiving systems, and database management is typically required. Excellent communication, teamwork, and problem-solving skills set outstanding Archive Assistants apart. These skills ensure the accurate preservation, retrieval, and accessibility of important records and materials for organizations and researchers.

What are some common challenges archive assistants face when managing large collections, and how can they overcome them?

Archive Assistants often encounter challenges related to organizing, cataloging, and preserving a high volume of diverse materials. Managing large collections requires strong attention to detail, effective time management, and the ability to use archival databases efficiently. To overcome these challenges, it's important to follow standardized procedures, regularly update catalog records, and collaborate closely with archivists and other team members. Additionally, keeping up with best practices in preservation and digital archiving can help maintain the integrity and accessibility of collections.

What is the difference between Archive Assistant vs Records Clerk?

AspectArchive AssistantRecords Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentLibraries, archives, museums, government agenciesOffices, government agencies, healthcare facilities
Job DutiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across administrative and clerical settings

Both roles involve handling records, but Archive Assistants focus on preserving and organizing archival materials, often in specialized environments. Records Clerks primarily manage day-to-day document processing in office settings. While their skills overlap, their work environments and specific duties differ.

What are the most commonly searched types of Archive jobs in Tennessee?

The most popular types of Archive jobs in Tennessee are:

What cities in Tennessee are hiring for Archive Assistant jobs?

Cities in Tennessee with the most Archive Assistant job openings:

Archive Assistant jobs near you
Infographic showing various Archive Assistant job openings in Tennessee as of August 2026, with employment types broken down into 80% Full Time, 10% Part Time, and 10% Contract. Highlights an 100% In-person job distribution.

Librarian/Archivist Assistant 1

Human Resources Division - Office of Tennessee Secretary of State

Nashville, TN • On-site

Full-time

Posted 10 days ago

Job description

Librarian/Archivist Assistant 1
Tennessee Department of State
Division of Tennessee State Library and Archives
Supervisor: Archivist 3 Supervisor 
Summary: Operates micrographics and other document imaging technologies to transfer historical and current records to microfilm and/or digital files.
Duties/Responsibilities:
  • Operates imaging equipment, including rotary and planetary microfilm cameras, digital (DLSR) cameras, microfilm scanners, and digital archive writer.
  • Operates related micrographics equipment, such as light meters, mechanical book cradles, and other items.
  • Performs image capture from a range of archival and library materials to very exacting standards, consistently and productively.
  • Handles rare or fragile originals skillfully to prevent damage during the image process.
  • Performs various quality control checks and monitors the quality of images produced; makes adjustments as necessary to focus, value, lighting, and orientation of digital files.
  • Prepares daily work reports and accurate and timely records and logs of projects.
  • Performs general record keeping and clerical duties.
  • Performs other related duties as assigned.
Minimum Qualifications:
Education and Experience:
  • Education equivalent to graduation from a standard high school
  • Demonstrated experience working with computers.
  • Experience using digital cameras, image processing software, and/or scanners preferred
Knowledge and Abilities:
  • Possesses good interpersonal skills to communicate effectively with staff, both verbally and in writing.
  • Understanding of image capture production methods and equipment and ability to use this information to troubleshoot systems.
  • Ability to analyze and synthesize data with a strong attention to detail.
  • Ability to be self-motivated, work independently or as part of a team, set and meet deadlines, and demonstrate problem solving skills.
  • Ability to organize materials in a logical filing sequence.
  • Ability to keep records, track production, and draft basic statistical reports.
  • Ability to perform repetitive tasks.
Physical Requirements:
  • Physical requirements for this position to include good vision, dexterity and the ability to lift equipment, boxes, records, etc., weighing up to 50 pounds.
Health, safety and collections security:
  • Assists the organization in creating a safe and healthy working environment by working safely with the equipment provided
  • Follows instructions given for health and safety purposes and immediately reports any unsafe working practices or hazardous working conditions
  • Takes whatever measures are necessary to protect the collections from loss, mutilation or theft
Salary:  $43,700 annually, plus the State of Tennessee benefits package.
 

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