Development Database Administrator

COMMITMENT TO RACIAL EQUITY

The Missouri Historical Society commits to a process of listening attentively to one another and leveraging best practices and resources across our organization to promote a culture of inclusion where individuals from all racial and ethnic identities; ages; nationalities; social and economic statuses; sexual orientations; gender identities/expressions; religious, political, and ideological perspectives; and abilities are able to be engaged, feel valued, and thrive. click here for the full Commitment to Racial Equity

Position Summary:

The Development Database Administrator provides a broad range of information services in support of development efforts. This position is responsible for the administration and management of the Missouri Historical Society's Altru database; the oversight of processing and entry of constituent information; interface with finance in accuracy of gifts; the extraction of data; and user support.

Essential Functions:

Database Administration

• Develop and maintain policies and procedures to ensure data integrity, ease of use, and accuracy of exported data
• Research Altru best practices and ensure they are implemented and followed
• Monitor Altru user community resources to stay up to date with common problems/resolutions and other information
• Coordinate with vendor and staff on environment upgrades/changes and manage the upgrade or change process with IT
• Train all users (volunteers and staff) on the fund development software ensuring consistency in data entry
• Responsible for ensuring that policies and procedures regarding the use of the database are correctly followed, enforcing retraining of staff and volunteers when necessary
• Oversee data entry activities to ensure the timely, efficient, and accurate processing, acknowledgement, and fulfillment of contributions
• Performs all database administration and supervisory functions, including database maintenance, security, duplicate record merging, clean-up tasks, and quality control audits
• Works with IT to troubleshoot network and software issues
• Provide technical support to all database users
• Work with Web Department to integrate Altru with intranet and other resources via API/etc.

Data Output

• Manage the generation of financial, and demographic reports, as well as mailing lists, invitation lists, recognition lists, and other data extractions as requested
• Design and generate customized reporting and set in place automated processes as necessary

Finance

• Work with Finance to reconcile gifts, provide transaction information and reports, and troubleshoot issues
• Enter all bequest and stock gifts; maintaining accurate files

Other

• Create and maintain policies and procedures related to constituent records management, data entry, processing, and gift acceptance
• Oversee database clean-up
• Assist in the technology purchasing decisions, compiling annual budget, and the negotiation and maintenance of vendor relationships
• Promote and nurture productive working relationships with staff throughout the Museum
• All other duties as assigned

Qualifications:

• A 4-year degree, preferably in computer science, information systems or related field
• 5 or more years of database fund development software administration in a nonprofit setting
• High-level of proficiency in Altru or other fund development software, Crystal Reports, Microsoft Excel and other MS Office applications; experience with Financial Edge desirable; experience with Crescendo or PG Calc a plus

Skills:

• Excellent computer skills
• High level of analytical, mathematical, and problem-solving skills
• Strong interpersonal skills in interacting with staff, volunteers, guests, and donors
• Demonstrated ability to work independently and as part of a team
• Ability to manage sensitive and confidential information
• Strong attention to detail is needed

Deadline to Apply: Open until filled.

Please upload cover letter and resume when applying.

*External job boards: Please click this link, Development Database Administrator to apply.

An Equal Opportunity/Affirmative Action Employer

Services Provided On A Non-Discriminatory Basis