Administrative Assistant

We are seeking an Administrative Assistant position for our Tempe office who will collaborate with knowledgeable peers and mentors with a wide range of experience levels. This is an exciting opportunity to get in on the ground floor of a new office serving industry leaders.

Responsibilities:
• Support project managers, engineers, architect, and technical staff and provide project facilitation/coordination.
• Prepares meeting minutes for various projects and distribute to internal and external project team members.
• Draft and proofread a wide variety of project reports, letters and correspondences, and proposals and other marketing materials; type from rough draft, verbal instruction, or independently compose correspondence and reports related to assigned area of responsibility.
• Maintain and update project schedule and funding spreadsheets, coordinating with engineering team members, accounting, owners and contractors to receive and distribute information and updates.
• Assist with onboarding and orientation of new staff; coordinate client badging, background checks and drug tests; provide first-day instructions and assist with team member introductions and corporate procedures.
• Take initiative in problem-solving; independently handle situations using professional consideration and judgement; use initiative to ensure matters requiring attention are handled appropriately and expediently.
• Monitor accuracy of own work; recognize and corrects errors; maintain accurate records; accomplish tasks thoroughly through concern for all the areas involved; assures project activities are performed according to expected timelines and meet high quality standards.
• Maintain organized workflow and schedule, and able to switch from task to task without impeding other team members or project schedule in meeting deadlines.
• Assume ownership of given tasks and duties and their corresponding deadlines including overall quality and reach out to team members when roadblocks and other issues arise.
• Technical resource for MS Word, Excel, PowerPoint, Outlook, and Bluebeam, and other office software as needed.
• Coordinate and work with other admin staff in general day-to-day project support.
• Exercise discretion and maintain confidentiality in carrying out responsibilities.
• Perform other related duties as assigned

Wages/Benefits:
We offer a very competitive compensation package within the engineering consulting industry.

• A compensation package based on experience and abilities.
• Flexible work hours.
• Corporate-sponsored medical and dental insurance plans.
• An Individual Retirement Account (IRA) program with company matching.
• Three weeks of Personal Time Off (PTO) and eight paid holidays per year.
• Up to $3000/year in yearly tuition reimbursement for coursework relevant to your position.
• Long term disability insurance coverage.
• Opportunities to learn engineering outside of work, such as lunchtime seminars with industry experts.

Job Requirements:
H.S. Diploma with 2+ years of experience in the field or in a related area, or associate degree with 2-4 years of experience in the field or in a related area is preferred.
• Excellent communication skills and team player.
• Possess basic internet fundamental skill set: perform basic but efficient internet searches and knowledge in utilizing google drive or OneDrive and other basic Microsoft Office software products.
• Highly organized.
• Ability to learn quickly and grasp new concepts.
• Dedication and commitment, including punctuality and the willingness to do what it takes to get the job done.

PLEASE APPLY DIRECTLY ON OUR WEBSITE:
https://corbinengineering.hua.hrsmart.com/hr/ats/Posting/view/12