Event & Marketing Coordinator

The Event & Marketing Coordinator reports to the President and is responsible for conducting a wide range of Event & Marketing activities in support of the Sales & Marketing Development team.

 Initiative, decisiveness, tact, integrity, judgment, and leadership skills are essential to achieving departmental and corporate goals. Job-related contact can occur virtually with all demographic groups, with the majority of daily contacts being with Sales staff, Prospects and Customers.

Corporate Responsibility

• Working with President, Vice Presidents, Managers, Project Managers, Estimators and Salesmen in support of the Sales & Marketing goals, mission, and vision.
• Working with other managers, supervisors, and employees in support of all Sales & Marketing facets of the organization.

Event Responsibility

• Develop a complete understanding of the requirements for every event.
• Research vendors and make selections based on their creativity, quality, and cost.
• Book venues, schedule guests, draft and finalize contracts, and lock down day-of logistics.
• Develop content for event materials and work with graphic designer to produce.
• Handle day-to-day administration of events and programs, including order placements, travel planning, attendee participation, registration counts, RSVP tracking, and issues resolution.

Marketing Responsibility

• Proven success in a positive customer service experience
• Must have experience communicating to company decision makers and proven experience in overcoming objections.
• Must be extremely professional, looking for an opportunity to maximize our internal & external customer relationships.
• Place calls using contact database to identify key contacts at target companies and seek detailed qualification information to generate leads for outside sales.
• Excellent verbal and telephone communication skills
• Previous experience handling customer opportunities or issues
• Documents daily activities for all sales & marketing personal in CRM database
• Report daily, weekly progress against our sales & marketing goals.
• Maintain written and electronic records of the Corporate Marketing Schedule.
• Facilitate the creation, distribution, tracking & follow-up of all marketing material.
• Facilitate the creation, distribution, tracking & follow-up of all direct mail campaigns.

Administrative Responsibility

• Develop & Create Equipment Labels for all new & existing customers (Bar Coding).
• Develop and create sales proposal for maintenance & replacement opportunities.
• Maintaining written and electronic records of sales related leads, contacts, referrals, etc in Computer Ease.
• Update the opportunity tracking system in Pipeline daily with a weekly update presented to Executive Team and Managers.
• Facilitate the creation of a Sales Ticket for all Sale Opportunities.
• Create a Sale Folder for all Sales Tickets including a label with a Sales number and Customer information on the tab.
• Facilitate the management of the Sales Folder including the secure filing of all Lost, Future & No Interest folders.
• Audit random Sales Folders to make sure the correct sales information is included.
• Update the Installation Manpower Schedule Weekly.

Sales Responsibility

• Conducting post-sales follow-up to ensure all Sales Proposals have been accomplished per company standards, and customers are fully satisfied.
• Maintaining a working relationship with all departments to ensure familiarity with all product offerings.
• Maintaining a liaison with product representatives and local suppliers to stay abreast of product lines, promotions, trends, etc.
• Maintaining and improving sales skills via self study, seminars, etc.
• Participating in dealer and corporate sales promotions.

Job Qualifications

• Experience in event planning or event coordination in a corporate environment.
• Proven track record of creative, successful events
• Experience working with colleagues in graphic design, sales, marketing, and communications.
• Excellent organizational, communication, negotiation, and multitasking skills
• Ability to remain calm under pressure and maintain a customer-service mindset.
• Display the following characteristics: self-motivated, extrovert, tactful, organized, goal- oriented, and professional.
• Familiarity with the following software programs; CRM, Word, Excel, & Power Point
• Ability to write reports and business correspondence.

Benefits include

• Semi-Annual Profitability Bonus
• 10 Days Paid Time Off and 9 Paid Holidays
• 3% Compensation 401(k) Retirement Contribution
• Company Paid Health Insurance
• Company Paid Vision Insurance
• Company Paid Dental Insurance
• Company Paid Short-Term Disability Insurance
• Company Paid Long-Term Disability Insurance
• Company Paid Apparel
• Full-Time Permanent Hire Position

Requirements

• Must be able to pass a drug screen test
• Must be able to pass a background check
  

Salary

• $55,000-$75,000 based on experience level