Office Manager

The office manager/coordinator performs numerous administrative support and customer service tasks to ensure efficient operation of their office environment. Specific duties and responsibilities include:

• Answer/route phone calls.

• Support Executive Director administratively.

• All data entry- donations, input of reports to NHPCO

• Accounts receivable/payable

• Banking, investment tracking, credit card processing

• Run payroll, taxes.

• Generate financial reports for Board and ED

• Print donors thank you’s (Annual Report, Memorial Tree, Memorials etc)

• Order supplies for office and clinical team.

• Manage design changes on company website.

• Creates layout, prints and sends Newsletters throughout the year.

• Designs layout of Annual Report and donor lists

• Generate labels for monthly newsletter.

• Sends Family Evaluation of Hospice Care, create quarterly report.

• HR function of creating employee HR files, completes background checks on new staff & volunteers.

• Manages vacation time for employees.

• Pick up mail at the post office daily.

• Other duties as assigned.

Strong written, verbal, organizational and time management skills

Great customer service and people skills

Friendly, dynamic, service-oriented

Keen attention to detail

Problem solving and basic troubleshooting skills.

Proficiency with common word processing, spreadsheet software, AP/AR knowledge

Comfortable wearing multiple hats in a day.

A great culture fit embracing our non-profit roots.

This is a full-time benefited position including medical, dental, PTO and retirement plan.