Accounts Payable Clerk

Job Title: Accounts Payable Clerk

Location: Houma, LA

Schedule: Monday-Friday; 8:00 AM – 5:00 PM

GIS is looking for an Accounts Payable Clerk with a minimum of 1- year experience that will be part of the Accounting Team located in Houma, LA and responsible for the following:

·        Maintain the intake of AP invoices via the AP Vendor email

·        Distribute and process internal request received via AP email

·        Begin the AP workflow process by adding vendor invoices to Laserfiche and populating required metadata

·        Once the Laserfiche workflow has routed the invoices back to AP from the user, enter/match the invoices to get them available for payment

·        Reroute invoices that the workflow has sent to Laserfiche Error folder

·        Process return with credits that are requested from our Operations team

·        Process all non-PO invoices; including but not limited to utilities, leases, donations and sponsorships

·        Scan into Laserfiche all non-PO invoices and utilities

·        Process weekly AP check run

·        Process all employee garnishments in Great Plains (GP) that are received from Payroll

·        Work with vendors to resolve any issues with their account. Any issues that cannot be resolved are to be escalated to the AP manager

·        Process all Employee Expenses and various transaction entries in GP

·        Follow documented accounting policies and procedures with the support and guidance of AP manager

·        Support the accounting team for any financial, bank, sales tax and other types of audits

·        Perform monthly evaluation of vendor AP aging for cleanup and outstanding credits

·        Practice internal controls set by VP of accounting and AP manager

·        Consistently maintain a professional and courteous manner

·        Basic knowledge of tax regulations, above average EXCEL proficiency

·         Proficient in 10-key typing and data entry skills

·         Ability to work independently and prioritize tasks effectively

·         Excellent attention to detail and accuracy in financial record keeping

·         Strong communication skills to interact with vendors and internal stakeholders

·        Other duties assigned by Manager and Management