IT Administrative Assistant

Position Summary:

The Roman Catholic Diocese of Raleigh, NC is seeking a highly motivated IT Administrative Assistant to join its team. This position works closely with our IT professionals and provides critical support to the IT department across various administrative functions. The IT Administrative Assistant plays a fundamental role in the smooth operation of the IT Department. The position is local to Raleigh, NC with an in-office presence required.

If you’re a highly motivated, detail-oriented individual that enjoys technology and has a customer-centric mindset, this opportunity is the perfect role for you!

Key Responsibilities:

• Administrative Overview:
  • Document and maintain assets and consumables.
  • Create orders, POs, and prepare purchasing documents.
  • Receive materials and equipment.
  • Analyze finance reports and prepare financial submissions.
  • Assist with renewals and credit card monthly reviews.
  • Provide on-site AV meeting assistance.
  • Assist with travel schedules, calendars, and expenses.
  • Assist with policy and procedure documents.
• Asset Management: Track and manage IT assets and consumables, including shipping/receiving and inventory control.
• Purchasing & Receiving: Manage purchasing and receiving of IT equipment and consumables.
• Contract Maintenance: Ensure IT contracts are up-to-date and maintained effectively.
• Financial Management: Accurately records Accounts Payable (AP) and General Ledger (GL) codes for IT financial submissions. Experience with split billing and billbacks is a plus.
• Reconciliation: Reconcile monthly credit card statements and ensure all expense reports and receipts are accounted for.
• Meeting Support: Assist with various meeting software applications after training has been completed. (i.e., Zoom, Teams, etc.).
• Scheduling: Maintain departmental travel and vehicle maintenance calendars, scheduling appointments as needed.
• Customer Service: Work effectively, confidently interacting with employees at all levels, from C-Suite executives to volunteers.
• Under pressure: Gracefully handle tight deadlines and unexpected challenges.
• Lifelong learner: Eager to learn new skills and adapt to new technologies and systems.
• Professional demeanor: Maintain a professional appearance and positive attitude.

Minimum Requirements:

• High school diploma or equivalent is required.
• 1-5 years of administrative experience preferred.
• Strong written and verbal communication skills.
• Outstanding time management and task prioritization skills.
• Must be eager to learn new skills.
• Ability to work with confidential information and maintain confidentiality.
• Proficiency with Microsoft Office Suite, with a strong understanding of Excel.
• Previous experience with the Catholic Church desired but not required.
• Dependable and available to work on-site Monday-Friday.
• Bilingual English/Spanish is a plus.
• Must satisfactorily complete required criminal background and reference checks.
• Must complete Diocese-sponsored Safe Environment Training.

Rewards:

• Competitive benefits package. Click here to learn more: Benefits
• Supportive and collaborative work environment.
• Training provided on various software systems and equipment.
• Little to no travel required.

About the Diocese:

The Roman Catholic Diocese of Raleigh employees 2,900 associates across eastern North Carolina. The diocese is comprised of 95 parishes, missions and stations, seven centers for campus ministry and 31 schools and early childhood centers.