Grants and Billing Manager

The Safer Foundation is a social service provider to individuals with arrest and conviction records. Through a full range of services, including case management, educational instruction and advocacy, we focus on preparing individuals for the world of work by helping them find and keep productive and meaningful employment.

General Summary:

The Grant and Billing Manager is responsible for maintaining financial reports, records and general ledgers, billing contracts, create recurring budgets, answer funders question, attend Cross Functional meetings, serve as a backup in budget proposal needs and performing general bookkeeping. The Billing Specialist is also responsible for accounts receivable payments, compliance with contracts and payments of goods and services necessary for the basic operation of the Accounting Department team and Safer’s overall performance.

Performance Results Description

The Position is properly performed when all essential duties and responsibilities are executed by following the Safer Values.

Exceeding Expectations, Communication and Collaboration, Integrity and Evidence Based Innovation.

Essential Duties and Responsibilities:

Stakeholder Interface and Service

• Assist Accounting Manager in sending out monthly reconciliations to the program managers.
• Supervise Accounting Clerk and train to be a back up to the billing needs.
• Support AVP-Accounting as a back up for new proposals as needed.
• Serve as liaison and represent Safer in Funders meeting.
• Serve as backup to other members of the Finance Department team as needed.
• Assist Senior Accountant with reclassification of general ledger line items.
• Assists AVP- Controller to ensure all contracts and government awards are in compliant.
• Take lead in program audits as they occur along with Accounting Manager and AVP-Controller.
• Other duties may be assigned.
• All program audits results to no finding.

Stakeholder Outreach and Recruitment

• Participate in weekly Cross Functional Fund Development meeting.
• Ensure that internal and external customers receive the highest standard of customer service, including the protection of confidential and private information.
• Collaborate with Cash-Staff Accountant for Cash receipts to match program receivables.
• Collaborate with Accounting Clerk to ensure billings and required reports are submitted timely and accurately

Tracking, Document, and Reporting

• Responsible for updating and maintaining the fiscal contract files.
• Create Spend Down Reports and Distribute to Funding Managers and provide any support as needed.
• Record Program Revenue monthly transactions.
• Prepare monthly billings and monthly reconciliation.
• Follow up on any outstanding Billing AR over 45 days.
• Prepare Quarterly and Closeout reports.
• Prepare recurring funder budgets and necessary revisions.
• Maintain and update Cost Allocation Plan add accurate allocation for new programs.
• Financials of Safer are copied and distributed in a timely and prompt manner.
• All information and data is not only timely and accurate, it is also accessible and useful.

Required Knowledge, Skills and Abilities:

• Ability to work independently, multi-task, and establish priorities.
• Requires detail orientation, organization, excellent computer skills (Word, Excel and MIP), and proficiency in problem solving.
• Ability to communicate effectively both in written format and oral presentation.
• Must possess analytical skills.
• Must be able to effectively handle multiple projects.
• Must have strong interpersonal skills.

Education and Experience:

• Bachelor’s Degree in Accounting preferred.
• 2 to 5 years of experience in all facets of the Accounting cycle
• Experience in annual audits and audit requirements
• Experience in the annual budget process.
• Knowledge of financial systems and computerized accounting software packages.

Licenses and or Certifications:

Professional Competencies:

• Timeliness: Makes efficient and effective use of own time and assigned resources. Sets acceptable deadlines; and meets these deadlines without sacrificing quality.
• Collaboration: Respects, and works effectively with, coworkers and others.
• Initiative: Seeks/cultivates and appropriately addresses opportunities to improve the work environment and to further Safer’s mission. Follows through on open items as necessary. To be proactive, in addressing and seeking opportunities to improve our mission in collaboration with one’s supervisor.
• Stakeholder Relations: Routinely develops and maintains positive and supportive relations with clients, staff, partners and funders. Provides a high level of service and support to all stakeholders
• Problem Solving: Evaluates situations, identifies and recommends options, applying creativity as appropriate. Develops and implement action plans that serve the best long-term interests of the customer. And makes sound decisions
• Communications: Communicates in an effective, positive and supportive manner with supervisor, co-workers, clients and others. Knowing when and where share information
• Records and Reports: Maintains accurate and useful records in accord with applicable procedures. Prepares and, as necessary, presents reports that are accurate, complete and within prescribed time frames.
• Policy Adherence: Follows agency, departmental and program policies.

Safer Foundation is a drug-free workplace.

Equal Opportunity Employer/Affirmative Action/Minorities/Females/Veterans

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No Phone Calls Please