Administrative Assistant

Title: Administrative Assistant

Location: 2 N Meridian St Indianapolis, IN 46204

Job Type : Contract

Description:

The incumbent will:
-- Provide a wide range of administrative assistance to two programs within the Food Protection Division.
-- Act as a liaison between program or department administration, state agencies, and other stakeholders.
-- Provide routine policy interpretation and related decisions to stakeholders.
-- Research and prepare various reports for manager.
-- Prepare and processes correspondence and verbally communicates with the public or other agency representatives. Directs incoming correspondence to the appropriate individual.
-- Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed.
-- Provides technical guidance and composes manuals for agency personnel.
-- Coordinates clerical and administrative functions.
-- Other duties as assigned.

Job Requirements:
-- High School Diploma or equivalent.
-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.
-- General knowledge of office administrative functions, theories, and principles.
-- Working knowledge of research techniques and report composition.
-- Working knowledge of functions of other departments and agencies and their impact on the department.
-- Effective written and verbal communication skills.
-- Attention to detail and proofreading skills.
-- Organizational skills with the ability to prioritize tasks effectively and multitask
-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.
-- Ability to coordinate the work of the RRT and Produce Safety Teams.
-- Ability to maintain cooperative work relationships.