Administrative Assistant

• Answer phones and greet vendors, customers, and applicants with a welcoming attitude.
• Maintain warehouse inventory management system (NetSuite)
• Inventory – Real time Work Order updates, Work Order Completion, Cycle Counts, Proactive Cycle Counts, Appropriate Inventory Corrections
• Generate part numbers/BOM’s within ERP system (NetSuite)
• Manages and creates inventory control processes
• Reads Prints (2D Drawings) and enters part numbers, materials into ERP system (NetSuite)
• Analyze physical inventory, establishing/maintaining inventory discrepancy investigations
• Establishes processes and procedures that support and record production inventory activities
• Responsible for all inventory adjustments in ERP system (NetSuite). This includes notification of changes to appropriate personnel and obtaining prior authorization to make changes in ERP system (NetSuite)
• Ensures all packing lists and/or pertinent documentation is scanned in NetSuite and filed in appropriate location as directed
• Post company informational postings/memos such as employee EEO posters, employee meetings, monthly event memos, and any other miscellaneous memos as necessary.
• Keep Kitchen, Bathrooms, Conference Room, and other Office areas clean, stocked, and tidy; purchase items to restock as necessary. Take out trash in kitchen daily or when full.
• Assist Office Manager and Director of HR with all employee meetings and company events for employees and customers
• Assist all other departments with any necessary administrative tasks.
• Employee Appreciation Fridays – provide employees with fresh popcorn and/or sno-cones
• Backup and/or assist Office Manager with billing
• Assist Office Manager with any miscellaneous tasks as necessary.

• Experience with NetSuite a plus

• Clear, effective communication with a friendly attitude
• Ability to communicate effectively across department teams
• Strong computer skills (Word, Excel)
• Self-driven and a team player with strong work ethic and initiative
• Strong attention to detail and organizational skills required
• Ability to operate under deadlines and prioritize projects when necessary
• High school diploma or GED

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