Administrative Assistant

Summary:

The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

•           Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

•           Prepare invoices, reports, memos, letters, financial statements, and other documents.

•           File and retrieve corporate documents, records, and reports.

•           Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

•           Prepare agendas and make arrangements for committee, board and other meetings.

Skills:

•           Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

•           Ability to work independently and manage one’s time.

•           Ability to keep information organized and confidential.

•           Basic mentoring skills necessary to provide support and constructive performance feedback.

•           Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

•           High school diploma or GED required.

•           5-7 years experience required.

•           Experience working with executives highly preferred.