Accounts Payable Clerk

About Optec Displays, Inc.

Optec Displays, Inc. is an industry leader in the design and manufacturing of outdoor bright LED signs and electronic message centers ranging from electronic price displays at gas stations to giant 40'x40' full color LED video screens.

LED signs are the most advanced visual solution for indoor, outdoor, and lighting applications, as well as the top-of-the-line products for Optec's dealers and customers. Optec Displays is one of the world's top producers. We've been designing and manufacturing super brilliant, high-performance LED displays and providing related support services for diverse industries since 1985.

Optec is pleased to have been among the first in the world to invest in LED technology and applications as a leading innovator in LED solutions. Our display, software, and lighting teams are dedicated to providing outstanding results.

Optec's LED products cover a wide range of high-growth areas, including anything from indoor spectaculars to outdoor displays. Through our innovative products, services, and support, we help clients gain more visibility and long-term value.

Visit out company website at https://optec.com/ for more company and product information.

Why work here

At Optec Displays, Inc. we are proud of the talented and dedicated team of people who work as a team for our customers. Each team member contributes a distinctive set of skills and experiences, fostering a collaborative environment where individual strengths combine to create a formidable force. By joining our team, candidates have the opportunity to become integral contributors to this dynamic and supportive work culture, where dedication to excellence is not only encouraged but celebrated. We believe in the power of teamwork and recognize that every role, from the warehouse, to sales, to the administrative staff, plays a crucial part in delivering the highest standard of service. If you are passionate about making a meaningful impact and being part of a cohesive and talented team, we invite you to apply.

Job Description:

We are recruiting an aspiring Accounts Payable Clerk to join our expanding Accounts Payable team. As an Accounts Payable Clerk, you will report to the Assistant Controller and will be working closely with a passionate and supportive team. This role is perfect for someone looking to grow and develop their career with a business that will support and guide them in their career development.

Responsibilities:

• Review and process inventory invoices based on 3-way matching.
• Review and process expense invoices and ensure accurate coding and entry into the accounting system.
• Respond to vendor inquiries via telephone and email regarding payment status or invoice discrepancies.
• Process weekly check runs, credit card, and ACH payments.
• Monitor outstanding account payable aging balances and communicate with vendors to resolve disputes on timely matters.
• Reconcile vendor and credit card statements to ensure accuracy and completeness.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Ensure that all accounts payable activities comply with relevant financial policies and procedures.
• Provide general administrative support to the Manager and Accounting team as assigned.

Experience:

• 2-5 years as an accounts payable clerk or similar position.

Requirements:

• AA or BS/BA degree in Accounting, Business or the equivalent combination of education and experience.
• Proficient hands-on experience in QuickBooks, X3, MS Excel skills including VLOOKUP's and pivot tables.
• Solid understanding of basic bookkeeping and accounting payable principles.
• Proficient in Microsoft office suite
• Proficient in ERP accounting system is a plus

Qualifications:

• Detail oriented with excellent organizational and time management skills to meet deadlines.
• Excellent written, verbal communication, and interpersonal skills with the ability to work effectively with all levels of the organization and external stakeholders.
• Ability to multitask, meet deadlines, and work independently and proactively.
• Function effectively in a high-paced and occasionally stressful environment.
• Strong organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Willingness to learn and propose new procedures.
• Resourceful and willing to go the extra mile when required.
• Self-starter and self-driven.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: $23 - $27/hour, non-exempt

Reports to: Assistant Controller

Benefits:

• Medical, dental, vision, and life insurance
• 8 Paid holidays
• Paid vacation
• Sick pay
• Simple IRA

Schedule:

• Monday to Friday
• 8 am - 5 pm, occasional flexibility will be considered on a case-by-case basis
• 40 hours per week

Ability to commute: Ontario, CA 91761, candidate must live within 20 miles of office

Work Location: In person/office, no remote or hybrid work

Travel requirement: No travel

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

ADA Statement

Optec Displays, Inc. is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Optec Displays, Inc. will take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please let the interviewer know.

EEO Statement

Optec Displays, Inc. is an Equal Opportunity Employer committed to creating a diverse and inclusive company culture and does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law.