Administrative Assistant III
- Full-Time
Job ID: 33227414
Title: Administrative Assistant III
Duration: 6 Months
Location: New York, NY – (Hybrid-90% Onsite, 10% Remote)
Summary
· Seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment.
· Team player will serve as temporary assistant to the department and collaborate/coordinate with the administrative team as requested.
Responsibilities
· Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
· Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments.
· Schedule and coordinate meetings via outlook, provide officer's availability as requested. Organize guest passes, catering, etc. if needed.
· Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
· Communicate Firm policies/procedures to officers and associates regarding client entertainment.
· Manage general office needs such as ordering supplies and mail distribution as requested.
Requirements
· At least 3 years of experience in financial accounting or equivalent preferred, but not required.
· Basic to intermediate knowledge of financial accounting and reporting
· Bachelor’s degree in accounting, finance or equivalent preferred, but not required.
· Extensive experience with Concur.
· Minimum three years' experience as an administrative assistant in the finance industry preferred.
· Knowledgeable of Microsoft Office applications, especially Outlook, Word, and Excel
· Excellent verbal communication and telephone skills
· Detail-oriented, personable with a consistent positive attitude.
· Ability to work in a team environment and handle multiple tasks with little or no supervision.
· Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
· Utilizes good judgment and discretion, maintains the highest level of confidentiality.
Address
BizTek People, Inc. | APA International Placement Consultants
New York, NYIndustry
Business
Posted date
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