Administrative Floater

DEPARTMENT: Administration

SCHEDULE/STATUS: Monday – Friday, 9:30AM to 5:30PM (with overtime flexibility), Full-Time/Non-Exempt

SUPERVISOR: Director of Administration and Director of Human Resources

LOCATION: New York City

SALARY: The salary range for this position is $55,000 - $60,000 (salary commensurate with experience), plus overtime.

SUMMARY

Founded more than 40 years ago as a boutique law firm servicing the entertainment and arts communities, Frankfurt Kurnit Klein & Selz provides the highest quality legal services to clients in a wide range of industries and disciplines worldwide. The firm leads practices in advertising, blockchain technology, charitable organizations, corporate & finance, entertainment, estate planning, intellectual property, litigation, professional responsibility, technology, and other areas. Frankfurt Kurnit Klein & Selz has offices in Los Angeles and New York City.

We are seeking an Administrative Clerk/Floater to assist with general office support with a variety of clerical activities and related tasks. The ideal candidate will have previous experience working in the legal field and have demonstrated proficiency utilizing our Firm’s applications. This position will report to the Director of Administration and the Director of Human Resources.

PRIMARY JOB FUNCTIONS

Serve as support or back-up support to various administrative areas as needed:

Office Services

• Distribution of incoming and outgoing packages and keep accurate records.
• Event support and set up logistics.
• Preparation of offices for new hires.
• Organization of conference rooms for meetings.

Reception

• Answer incoming calls in timely and professional manner; transfer calls as necessary.
• Greet clients and visitors and direct them to the appropriate person, department or conference room.
• Reserve conference rooms, coordinate related meal orders and handle meeting logistics.
• Maintain conference room calendars.
• Receive incoming mail and courier deliveries.
• Provide telephone coverage for receptionist in the Los Angeles office.
• Open and close reception area (activate call transfers to the Los Angeles receptionist, lock doors, turn off lights, etc.).

Assistant

• Provide support as a floater to cover assistants who are out of the office. Responsibilities include the following:
  1. Type memos, correspondence, reports, and other documents as requested by attorneys.
  2. Respond and follow up on client requests in a timely manner.

1. Maintain attorneys’ calendar for meetings, conferences, travel, and other events (domestic and international).
2. Enter time in billing system and send invoices to clients.
3. Prepare agendas and schedules for all applicable activities and events.

• Handle work overflow from other assistants.

Perform other related duties as assigned.

SPECIFIC SKILLS, KNOWLEDGE AND ABILITIES REQUIRED

• Excellent verbal/written communication skills.
• Ability to communicate and interact with attorneys, clients, all levels of staff and management at the firm.
• Able to work independently and follow confidentiality protocols.
• Strong organizational and time management skills.
• Ability to plan and manage work under time constraints and high-pressure situations.
• Strong analytical and critical thinking skills.

EDUCATION AND EXPERIENCE

• Bachelor’s degree required.
• Proficient with MS Word, Outlook, Excel and PowerPoint.

Frankfurt Kurnit Klein & Selz offers eligible employees a comprehensive range of benefits, including medical, dental, vision care, life insurance, disability insurance , commuter benefits, flexible spending and retirement plans.

To apply: Direct applicants may apply to this position by clicking “Apply” below or on the upper right side on this posting. Your submission must include a resume and cover letter addressed to the hiring manager. If you have any questions about this position, please send an e-mail to humanresources@fkks.com.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. The duties and responsibilities may change at any time with or without notice.

Frankfurt Kurnit Klein & Selz is committed to providing a diverse work environment free from harassment and discrimination, in which all individuals are treated with respect and dignity. The Firm is an equal opportunity employer committed to recruiting the most qualified employees and providing them with equal opportunity for advancement in all aspects of employment. All human resources actions are administered in a manner which will not discriminate against any persons on the basis of age, race, sex, color, creed, religion, national origin, disability, sexual orientation, gender identity, gender expression, marital status, genetic predisposition or carrier status, veteran status, or any other characteristic or trait protected by Federal, State or local law. The Firm prohibits and will not tolerate any such discrimination or harassment. Further, it is our policy to provide reasonable accommodations to people with disabilities who request such accommodation, consistent with the requirements of the Americans with Disabilities Act.