Medical Secretary, FL PACE Centers

Miami Jewish Health is one of the largest providers of healthcare and living options for aging adults in the Southeast. We operate Florida PACE (Program of All-Inclusive Care for the Elderly) Centers, the largest PACE program in Florida, which serves as health plan, healthcare provider, and social center designed for older adults with complex medical needs. We have four adult day health centers that serve participants in Miami-Dade and Broward counties.

Our careers are challenging, meaningful and rewarding. Join us now to do purposeful work in supporting our community’s seniors and their families.

Job Title: Medical Secretary

Job Summary

Provides secretarial support utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures; Provides clerical duties for PACE staff as needed.

Essential Job Functions

• Handles all telephone calls and greets visitors and participants; Takes message as needed and delivers to appropriate personnel

• Schedules all participant diagnostic appointments and medical consultations

• Request medical records; Ensures that all results from all laboratory, radiological and other tests and procedures are obtained and reported to the physician and clinical staff

• Checks all medications received from Pharmacy on a daily basis to ensure that they match what was ordered; Prepares them with delivery tickets and distributes them to the appropriate driver

• Maintains unit specific documentation as per department guidelines and regulatory standards

• Maintains Electronic Medical Record

• Acts as support for Patient Coordinator; Understands priorities of Coordinator position and perform scheduling and coordination duties when required Including authorizations; Provides authorization for treatment/procedures to hospitals and other providers; Enters information in the system and maintains an updated agenda

• Responsible to update daily IDT agenda and record daily IDT minutes

• Performs clerical and support functions for the department

• Attends department meetings and in-services as needed

• Order supplies for PACE on the Meditech system

• Manages traffic flow in the clinic exhibiting an assertive professional behavior at all times

Job Requirements

Education:

• High School Diploma or equivalent

Experience:

• Minimum six months office clerical experience preferably in a healthcare setting

Licenses/Certifications:

• Medical secretary certification preferred

Abilities Required

• Knowledge of medical terminology

• Strong organizational skills

• Self-starter and self-motivated

• Strong computer skills. Proficient in Microsoft outlook, Word, Excel, Power Point

• Ability to work with geriatric patients

• Demonstrates a caring attitude toward PACE participants, family members, employees, and other facility guests

• Must be able to speak, read and write English

• Bilingual Spanish/English required

Functional Demands

Environment Work Conditions:

• Normal working condition with adequate lighting and ventilation

Infectious Material Exposure:

• No routine or potential exposure to blood/body fluids/tissues, but may require performing unplanned activities which may involve exposure to blood/body fluids/tissues

Organizational Expectations

• Ensures that resident’s/patient’s rights are adhered to

• Demonstrates professionalism and accountability

• Demonstrates a caring attitude consistent with Miami Jewish EmpathicareSM toward MJH residents, patients, family members, employees, and other facility guests

• Demonstrates excellent communication skills

• Ensures confidentiality and security of patients’ medical information

• Identifies and utilizes appropriate channels of communication

• Able to speak, read and write English

• Able to think and act calmly to meet unusual occurrences of the job

• Adheres to the organization’s Mission, Vision and Values

• Participates in departmental activities, meetings and in-services and follows established guidelines

• Maintains a safe working environment

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

We believe in the power of empathy, the value of relationships and the importance of a life well-lived. Come see why Miami Jewish Health is unlike anywhere you’ve ever worked before. We offer competitive compensation, medical/dental/vision coverage and a 403(b)-retirement savings plan for eligible full and part-time positions, free on-campus parking, an onsite fitness center and more.

Miami Jewish Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.