HR Coordinator

POSITION: HR Coordinator

SUPERVISOR: HR Solutions Partner

STATUS: Hourly/Non-Exempt

PAY RANGE: $25.00 - $30.00 Hourly

LOS ANGELES REGIONAL FOOD BANK

The mission of the Food Bank is to mobilize resources to fight hunger in our community. To fulfill our mission, we source and acquire nutritious food and other products and distribute them to people experiencing nutrition insecurity through our partner agency network and directly through programs; energize the community to get involved and support hunger relief; and conduct hunger and nutrition education and awareness campaigns and advocate for public policies that benefit the people we serve. Food Bank employees are hired because of their unique skills, diverse perspective, and their commitment to our mission. This means that each of us, working together, will do all that we can to fulfill our vision that no one goes hungry in Los Angeles County. Our core values include: Respect, Stewardship & Accountability, Collaboration, Urgency, Service, Integrity and Diversity. Our organization is committed to maintaining a positive and engaging workplace for all employees.

ESSENTIAL FUNCTIONS

The Human Resources Coordinator aids with and facilitates the human resources processes at two locations. This role administers business support with employee and labor relations and all HR functions. This position assists with resolving HR-related issues and responding to employee requests and questions with appropriate rules, regulations, and policies, and ensures positive employee relations. The Human Resources Coordinator ensures communications follow federal regulations, California state regulations and all company policies. This role provides administrative support to the human resource department as needed, including auditing, record-keeping, file maintenance and HRIS entry.

WHAT YOU’LL DO

Employee Relations and Compliance: Participates in the investigation of safety accidents and injuries, identifies causes and finds corrective actions to alleviate any future occurrences. Works with other team members to close outstanding items based on Investigation notes, Plan of Action and Outcomes. Assist in presenting new hire and annual safety training programs that entail all the required elements of Cal/OSHA compliance. Work with department managers and HR Solutions Partner to handle employee/labor relations matters as needed. Emphasize the importance of building healthy teams and business relationships through empathy, respect, fairness and adherence to applicable state and federal laws. Answer employee questions about policies and procedures, and refer employees to other HR team members as needed. Process workers’ compensation and claim reports and ensure OSHA Log 300 completion. Prepare documentation for Leave of Absence recording to ensure the system accurately reflects time off. Assist with annual open enrollment and ongoing benefit enrollment system. Maintains and audits HR processes, records, and personnel files for current and terminated employees according to protocol.

Communication and Support: Communicate all concerns regarding HR, Payroll/Time & Attendance, and Staffing to the appropriate Supervisor on a timely basis. Provide customer-centric, responsive and accurate information through phone, in-person and email interactions. Work with the HR team to process all Department invoices and vendor payments. Follows Finance procedures to appropriately expense items as needed. Work with our Marketing and Communication team to design flyers, posters and e-messages for the purpose of drawing interest to engagement activities, health & wellness challenges, onsite training events, surveys, and other initiatives/events. Assist with HR and company-wide events and programs including evacuation drills, emergency action plan document updates, emergency preparedness inventory tracking and purchase recommendations, celebrations, etc. Assists with various committees and counsels to support HR Solutions Partner, and HR Department leads, including: Events Committee, Health and Wellness Committee, and IDEA Council. Assists with HR Projects and Presentations including Safety Site Visit planning. Assist with HR Dashboard preparation, including preparing reports and auditing information. May serve as back-up to Front Desk Administrative Assistant as needed.

QUALIFICATIONS

• Bachelor of Arts degree in Business Administration or related field of study; or 2 to 3 years of experience in Human Resources within a non-profit or unionized environment; or equivalent combination of education and experience.

• Must be fluent in bilingual English/Spanish.

• Good knowledge of California employment and wage & hour laws, Cal/OSHA requirements.

• Must be resourceful and possess strong analytical skills with the ability to think creatively to solve problems.

• Ability to work cohesively as a team as well as work independently, demonstrating a service-first ethic.

• Well organized and detail oriented, highly adaptable and be able to maintain challenging projects

• Excellent interpersonal communication skills with strong EQ and relationship-building skills

• Must be able to use and acquire knowledge of a variety of computer software applications in Microsoft Office and Google Suite. Ability to learn new platforms in order to manage databases and create presentations. Must be proficient in MS Word, Excel, PowerPoint and use of the Internet, with working knowledge of HRIS systems such as ADP, etc.

• Highly adaptable, flexible and attentive to details.

• Tactful, empathetic and able to maintain confidentiality.

• Valid CA Driver’s License and access to a reliable and insured vehicle. Required to travel within Los Angeles County. May be scheduled to work at either facility in Los Angeles, CA, or the City of Industry, CA

• May need to commute between Food Bank facilities in Los Angeles, CA, or the City of Industry, CA

• Passion for the Food Bank’s mission and commitment to the seven values of the organization: respect, stewardship & accountability, collaboration, urgency, service, integrity, and diversity.

BENEFITS

We offer a comprehensive benefits package:

• Medical: Employee HMO coverage as little as $10 per paycheck and access to Nonstop Health funds

• Dental: Employee HMO coverage available at no cost

• Vision: Comprehensive vision insurance with generous allowances for examinations and material costs

• Flexible Spending Accounts

• Employer-paid Life Insurance and Long-Term Disability

• Optional Long-Term Care Insurance

• 403(b) retirement savings plan with employer match

• Employee Assistance Program (EAP) with expanded Mental Health

• Employee recognition programs

• Growth & career development support for professional certifications and additional training resources

• Vacation: Two weeks annually for the first three years

• Holiday: Nine paid holidays; eligible upon date of hire

• Sick Leave Time available

As a part of the Food Bank’s pre-employment screening process, all potential employees are subject to a Criminal Background Check.

In instances of a federal, state or locally declared emergency, Los Angeles Regional Food Bank is typically considered an essential service and emergency responder; all of its employees may be called in to perform regular or emergent duties.

The Los Angeles Regional Food Bank is proud to be an “Equal Opportunity Employer.” Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. The Food Bank fosters an organizational culture where ideas and decisions from all people help us grow, innovate, and serve in a rapidly changing world. We strongly encourage people from underrepresented groups to apply.