Administrative Assistant

Position: Administrative Assistant

Location: Baltimore, MD

Years of Experience: 0-3 Years

About RTM:

RTM Engineering Consultants is an MEP, Civil and Structural engineering firm that goes beyond the conventional consulting role. We forge deep partnerships with our clients by aligning with the goals, processes and people at each organization. By integrating our expertise, we offer a comprehensive suite of national resources combined with localized relationships, delivering exceptional value to our clients.

At RTM Engineering Consultants, we prioritize the well-being and growth of our team members. Our commitment to professional development is evident through hands-on mentoring, opportunities for advancement, and access to RTM University. With integrated multi-disciplinary studios, you'll collaborate with experts of all levels and various disciplines. We continuously foster a positive team culture through outings that strengthen the bonds of our teams and at RTM, giving and taking are fundamental values. We believe in giving our best, contributing to others, and embracing diversity and equality for progress. Join our dynamic and inclusive team where your well-being, growth, and contributions are valued.

Our Team:

At RTM, we hold a profound appreciation for our workforce. We firmly believe that YOU, our team members, are our most valuable asset and are instrumental in defining our organization. Our dedication lies in delivering experiences that foster your growth and success, whether you are just embarking on your career path or have attained seasoned expertise. Guided by our CORE values of Collaborative Communication, Overall Unity, Respect and Trust, and Excellence in Engineering, we forge a unified team that consistently pursues professional achievement in all endeavors we undertake.

RTM is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental, and vision plans, employee assistance program, disability coverage, life insurance, 401(k) and profit sharing, flexible work schedule, paid time off and training and development courses.

Benefits of Joining RTM:

• Paid Vacation, Sick Time & Holidays
• Flexible Scheduling
• 401K with Matching
• Health, Dental, Vision, & Life Insurance
• Hands-on Mentoring & Learning
• Professional Advancement Opportunities

Role Overview:

The Administrative Assistant is a central figure in our office, providing comprehensive administrative support to the entire team. This role encompasses a mix of general clerical duties and specific project-based tasks.

Key Responsibilities:

• Light phone duties
• Create, maintain, and enter information into databases accurately, timely and completely
• Research, compile, compose, type, and distribute routine correspondence or reports such as emails, presentations, expense reports, monthly reports accurately and timely
• Provide general clerical assistance to entire office including but not limited to printing, scanning and filing accurately and completely
• Collate and distribute mail
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Create and maintain filing systems, both electronic and physical
• Ensure inventory of all office supplies and equipment is adequate
• Organize, plan and execute meetings, events and outings for internal teams and clients accurately completely & timely
• Ensure office is kept neat and well maintained at all times
• Oversee kitchen duties, including ordering food for internal meetings and "Lunch & Learn" sessions.
• Follows established work rules, policies and procedures
• Actively engages with other members of the company to continuously strive to improve processes, create efficiencies and reduce costs
• Cooperatively takes on other duties, roles or responsibilities as assigned

Minimum Qualifications:

• A High School Diploma required, 2-year degree preferred
• Excellent verbal and written communication skills
• Excellent Organizational Skills and proven attention to detail
• Knowledge of Microsoft Office programs

Preferred Skills:

• Team oriented, professional, self-starter, with positive attitude and multi-tasking capability
• Highly organized with an ability to multi-task and work under minimal supervision

Travel Requirements:

• Travel is anticipated between 0-10%

Equal Employment Opportunity:

It is the policy of RTM Engineering Consultants to practice a program of equal employment opportunity, and advancement opportunities are made available to all employees on the basis of individual qualifications without regard to race, religion, color, national origin, disability, age or gender.

RTM does not currently accept unsolicited resumes through or from search firms or recruiters.

Department Administrative Locations Baltimore