Administrative Services Coordinator

Position: Administrative Services Coordinator / Administrative Support

Reports to: Director of Administration

Basic purpose:

Greet customers in a friendly manner and provide requested assistance to the sales department and operations department, assist with basic accounting by processing accounts receivable transactions. We will train you for this

Assigned tasks:

• Answer telephone in a professional and friendly manner
• Greet customers and visitors in a friendly and professional manner
• Assist walk-in customers with product orders
• Must become knowledgeable in operating of our computers and software programs. Must become proficient with Microsoft Word, Microsoft Excel, Power
• Point, etc.
• Must be flexible to respond to spontaneous requests for information by management while working well under pressure
• Will work with sales team on various tasks as time permits and develop a good working rapport with them
• Accounts Receivable experience highly preferred.
• For a candidate without accounting or Accounts Receivable experience, must be able to learn.

Daily Tasks:

• Close end-of-day - Reconcile all prior day route tickets and route sales activity --- Process end of day before 12:00 PM daily. Print and distribute any necessary sales reports
• Post any AR payments
• Maintain route and driver / salesman information
• Maintain customer master files to insure all customers have current tax numbers and all other information is current and correct
• Process customer tax notices and provide copies to the driver / salesman
• Responsible for scheduling the conference room for meetings and make sure it is neat and clean prior to use by customers

Monthly Tasks:

• Assign training to all employees and track that training

As Needed:

• Assist Administrative Manager with various tasks
• Order PPG
• Order office supplies