Administrative Assistant

Top AG Cooperative

Okawville, IL

Expired: April 09, 2024 Applications are no longer accepted.

Full-Time

Summary: This position is responsible for providing administrative support to respective department(s).

Key Roles:

Administration

Provide support to Human Resources Manager (i.e., prepare for new hire orientations, post job openings, oversee employee uniform reimbursement, etc.)
Provide support to Credit Manager (i.e., compile monthly reports, recordkeeping, prepare documents, etc.)
Provide support to CEO (i.e., organize and document charitable giving, special projects, etc.)
Provide support to other departments and other administrative personnel as needed
Record and document organization and management

Communications

Serve as liaison between company and marketing agency
Organize and distribute mailings, brochures, company announcements, and other company communications in a timely manner
Maintain employee cell phone and email databases

Meetings, Conferences, and Special Events

Coordinate and provide meeting support for team events including luncheons and off-site meetings (i.e., scheduling meetings rooms, coordinating food, logistics, etc.)
Plan and coordinate employee and customer events (i.e., booking venues, collaborating with caterer, gift and promotional items, logistics, etc.)
Prepare meeting agendas, gather relevant documents and materials, notetaking, and documenting meeting minutes
Travel arrangements: Book flights, accommodations, and transportation for business trips, conferences, and other travel needs

Marketing and Public Relations

Assist marketing agency with advertising and public relations campaigns
Maintain company website by routinely monitoring and updating
Assist in ordering and maintaining supply of promotional materials
Represent company at career fairs and other events

Safety

Hold self and others accountable to safety policies and safe behaviors
Maintain a safe, sanitary workplace in compliance with company policies and regulatory agencies
Report unsafe conditions

Knowledge, Skills & Abilities:

Proficient computer skills with the ability to learn other key operational computer programs
Ability to effectively communicate both verbally and in writing
Strong analytical and decision-making abilities

Ability to remain flexible in a rapidly changing environment

Excellent organizational skills including multi-tasking, planning, prioritizing, and delegating
Ability to establish and maintain effective relationships with customers, employees, and supervisors

Certifications, Licenses, Registrations:

Valid driver's license

Qualifications:

Associate's Degree in Business, Office Technology, or related field and/or equivalent experience
Minimum of three (3) years of administrative experience

Working Conditions:

Position operates primarily in an office environment. Requires sitting for prolonged periods and working on a computer. Employee must be willing to work occasional weekends, seasonal hours, holidays, and overtime if needed.