Administrative Assistant

The opportunity

At TechnologyAdvice, talented, driven, and dedicated team members are at the core of our company's success. We spend a great deal of time and energy to ensure we have the best people in the industry and that we foster an environment that they want to be a part of. We're looking for someone just as passionate to help us coordinate the day-to-day office success of our team.

This role is more than your typical office coordinator role - we're looking for someone that doesn't just take tasks given to them, but seeks new opportunities and initiatives to find efficiencies where they are currently lacking. Our ideal candidate is professional, detail-oriented, and can move quickly between a variety of different projects.

What you'll do

We'd be lying if we said that any two days would be exactly alike, but you can expect to consistently be responsible for the following in this role:

• Manage and prioritize a queue of project requests from the CEO, Executive Team, and EA
• Enhance productivity by taking on tasks that free up time for other team members, allowing them to focus on high level tasks
• Provide administrative support to Executive Assistant and CEO by completing tasks such as answering phone calls, responding to emails, scheduling appointments, and managing calendars.
• Support CEO by completing personal errands and tasks
• Conduct vendor research to evaluate purchasing options, compare pricing, and make recommendations
• Assist with special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills.
• Research and present findings on critical topics and trends as requested
• Support with recruiting efforts to help fill high priority roles
• Makes business and personal travel arrangements for the CEO, such as booking flights, cars, and making hotel and restaurant reservations.
• Create a welcoming office environment by greeting and directing visitors
• Collaborate with multiple departments and create project schedules and ensure accountability to deadlines.
• Performs special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills.

Who you are

• 1+ years of professional experience in a business environment
• Agile professional who excels in a fast paced environment and thrives on continuously pivoting strategies to drive business needs forward
• Be able to work in the Nashville office
• Have reliable transportation and a valid drivers license
• Demonstrated experience successfully managing projects in a fast-paced environment
• A high level of discretion regarding sensitive and confidential information
• A strong desire for growth, feedback, and ongoing learning
• Superior organizational skills that reflect the ability to perform and prioritize tasks seamlessly
• Excellent written and oral communication skills
• Detail-obsessed, while remaining efficient
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Friendly and professional demeanor

What we offer you

Our benefits and programs are designed to make your life better for you and your family..

• Flexible schedule with remote, hybrid and on-site options
• Comprehensive medical, dental and vision insurance
• 401K with company matching
• Flexible paid time off
• Paid maternity and paternity leave
• Pet insurance for your furry family members and co-workers
• Wellness perks that include the Headspace App and monthly fitness reimbursements
• Ongoing career development opportunities, mentorship program, bucket list benefit, and more
• In-office snacks, beverages, catered meals, and even some ping pong

Work authorization

Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire in an employer approved US state and must maintain authorization to work in the United States throughout their employment with our company.