Safety Coordinator

Position Overview:

All OSF employees are expected to respect diverse ideas, races, genders, sexualities, abilities, cultures, and religions, contribute to working in an anti-racist social justice theater, and value Inclusion, Diversity, Equity, and Access (IDEA).

The Associate Safety Coordinator supports all the functions of the Safety Department.

Pay rate: $28.85 - $31.25

Contract Start Date: ASAP; Contract End Date: 10/31/2024

Organizational Background

The Oregon Shakespeare Festival (OSF) was founded in 1935 in Ashland, OR, and has grown from a three-day festival of two plays to a nationally renowned theatre arts organization that presents a rotating repertory season of up to 10 plays and musicals, including illuminating interpretations of Shakespeare, other enduring classics, and new works. OSF productions have been presented on Broadway, internationally, and at regional, community, and high school theatres across the country. OSF received the 1983 Special Tony Award for Outstanding Regional Theatre and is one of the largest nonprofit theatres in the nation with three stages, including an outdoor Allen Elizabethan Theatre.

Statement of Purpose

The Oregon Shakespeare Festival creates world-class theatre, revealing our collective humanity through illuminating interpretations of new and classic plays, and inspiring a love of our art form for current and future generations.

Company Values

• We are committed to working toward inclusion, diversity, equity, and accessibility, creating a space of belonging for all audiences and employees—through concrete actions and systemic improvements.
• We nurture and support our artists, attracting and retaining diverse, innovative talent across the organization.
• We believe in the transformational power of collaborative artmaking and performance.
• We recognize the importance of responsible stewardship of resources and sustainable business, financial, and environmental practices.
• We serve the public good and engage with and respect our community of artists, audiences, staff, local citizens, patrons, donors, and the greater theatre community worldwide.

Principal Duties and Responsibilities:

• Supports Safety Manager in coordinating safety programs, wildfire smoke, infectious disease control, emergency responses processes.
• Models and supports the mission and values of OSF:
  1. Demonstrating inclusive behavior and creating an environment of belonging
  2. Maintaining a safe and anti-racist working environment
  3. Recognizing micro-aggressions and interrupting othering behaviors
• Assists in implementing safety procedures pertaining to COVID-19, such as:
  1. Administers on-site COVID-19 protocols, including detailed record keeping and urgent communications.
  2. Maintaining health supplies across OSF campus.
  3. Serves as a resource to company members to answer questions and resolve issues.
• Assists in recording incident reports & submitting workers’ compensation claims.
• Assists in management and maintenance of OSF work environments to ensure they meet safety standards.
• Assists in monitoring and maintaining safety and first aid equipment, including placing orders for supplies.
• Attends Company Meetings, Show Meetings, and Safety Meetings as necessary.
• Assist in safety training programs.
• Assists Safety Manager with other safety, health, and wellness-related work.

Other Duties and Responsibilities:

• Collaborates with Safety Manager and others to achieve consistent safety practices.
• Participates in Safety related meetings and planning.
• Assists in managing company-wide emergency communication system.
• Other duties as assigned related to Safety.

Supervision Received: Safety Manager

Supervision Exercised: No Direct Reports

Required Qualifications & Skills:

High School Degree with Equivalent Experience

Preferred: Bachelor’s Degree in Safety, EH&S or similar and/or Equivalent Work Experience

Work Experience: Min. 3 yr.

Experience working in a company with a complex organizational structure with a diversity of software solutions. Experience working in the performing arts.

Qualifications/Skills: Proficient in Microsoft Office 365 software (Word, Excel, Outlook, SharePoint). Comfortable using cloud-based information sharing systems. Must have a strong understanding of record keeping and organization. Proficient user of communication tools such as Teams and email. Ability to teach other’s systems.

Physical Ability: Operate a computer, communicate information and ideas to large groups of people, move items weighing up to 25 pounds occasionally, move a minimum of four hours per shift, and work in a stationary position for extended periods of time with or without work modifications.

Other Skills, Ability and/or Knowledge: Ability to maintain confidentiality required. Willingness to learn. Ability to pivot focus and respond to last minute changes. Mental flexibility and patience are required. Ability to maintain a positive work atmosphere with actors, crew and other colleagues. Must have the ability to multitask, prioritize, and execute tasks on schedule.

Special Hours Requirements: Irregular work schedule including evenings and weekends, generally a 5-6 day week. The work schedule changes frequently with little notice and requires occasional overtime.

Preferred Qualifications & Skills: COVID-19 Compliance Certifications. Environmental, Health and Safety experience. Knowledge of safety practices and industrial hygiene in production shops. Knowledge of AEA, IATSE, OSHA, HIPAA, OHA, and/or CDC guidelines.

Benefits: Health, dental, and vision coverage, 403b retirement plan, short term disability, long term disability and Basic Life Insurance; generous paid vacation and sick time; paid parental leave; local discounts from stores & restaurants; tickets for our shows, flexible working hours depending on the department.

OSF is proud to be an equal opportunity employer. We have a clear vision to be the place where a diverse mix of talented people (women, non-gender-binary/trans individuals, BIPOC -Black, Indigenous, and People of Color- communities, and people with disabilities) are STRONGLY encouraged to apply to our positions, and they stay and be supported in the organization.

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