Accounting Manager/Bookkeeper

Department

Accounting

Job Title

Accounting Manager/Bookkeeper

FLSA Status

Exempt

Role

N/A

Sub Role (If any)

N/A

Reports To

Chief Executive Officer

1. Role Purpose:

The Account Manager/Bookkeeper will plan, manage and direct all accounting activities including:

• Financial targets / Budgeting
• Business controlling
• Financial reporting and support
• Process Excellence
• Business and financial analysis
• Accounts Receivable
• Accounts Payable
• General Ledger
• Inventory
• Cost Accounting
• Tax Compliance

2. Key Duties & Responsibilities:

• Maintains a documented system of accounting policies and procedures; implements a system of controls over accounting transactions to minimize risk.
• Oversees the production of periodic financial reports; ensures that the reported results comply with generally accepted accounting principles or international financial reporting standards.
• Recommend benchmarks that will be used to measure the company’s performance.
• Produces the annual budget and forecasts; reports significant budget differences to management.
• Provides financial analysis, with emphasis on capital investments, pricing decisions, and contract negotiations.
• Works with external auditors and provides needed information for the annual audit.
• Files quarterly and annual reports with the Securities and Exchange Commission.
• Ensures compliance with local, state, and federal government requirements.
• Budgeting, controlling and reporting on financial contingencies.
• Drive budget in each director area and control implementation, analysis data and make business decision.
• Ensure monthly closing and year end closing to meet both requirement and deadline of local and group.
• Provide training and coaching to project organization on finance process.
• Drive the cost controlling and monitoring processes of scope and scope changes.
• Ensure that all relevant cost metrics are tracked, reported, and proactively reacted at each stage of the project.
• Drive the efforts on project cost control including commitments against budget, analysis support of cost status and forecasting.
• Driving month end closing process (accruals & reposting’s) along with accountant by following up & collaborating with various stakeholders.
• Monitoring TR and provision development and reconciling affiliate files vs Syspro.
• Monthly Reporting
• Independently driving Brand P&L process to ensure transparency in resource allocation process during budget cycles.
• Driving cost challenge meetings with the departments and actively participate in Sales challenge meeting.
• Prepare analysis files for the management and addressing BA queries and submissions during budget processes.
• Drive digitalization within the affiliate and supporting BA office.
• Perform adhoc analysis and partnering with management for strategic initiatives.
• Participate in S&OP meeting to understand the overall business.
• Preparing presentation and analysis for ODP process.
• Driving and active participation in internal and cross functional projects.
• Maintaining the cost Center structure in Syspro.
• Providing additional support during health check and GIA audit.
• Ensure SOP’s are maintained as part of BCP.
• Provide financial direction to all departments and will provide recommendations to improve performance.
• Oversee all payments made for debts, bank loans, and other vendor payables.
• Monitor cash balances and manage cash flow.
• Manage month-end and year-end closing and prepare monthly financial statements in a timely manner.
• Budget preparation and monitoring, including the analysis of variances and trends and communicating explanations to management with recommendations.
• Profitability analysis by customer, product, etc., and estimating product costs to support quoting activities.
• Identification and implementation of cost savings strategies.
• Track, investigate, and resolve customer payment deductions.
• Provide proactive / unsolicited consultation, interpretation, and education of complex financial and operational matters to various departmental leaders used to drive business decisions.
• Monitor and implement internal controls as necessary to ensure quality control over financial transactions and financial reporting, safeguard company assets and identify risks.
• Aid external CPA with local, state, and federal government reporting requirements, tax filings, and audits.
• Liaison with bankers, attorneys, insurance agents, etc.

3. Typical Supervisory Responsibility:

N/A

4. Education & Experience:

Education Requirement

Specialization (If any)

Master’s and/or bachelor’s degree preferred

Experience Requirement

• Excellent management and supervisory skills.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Proficient in accounting and tax preparation software.
• Proficient in Microsoft Office Suite or similar software.

Number of Years

(Minimum to Maximum)

5-10 years preferred

5. Technical competencies/ Certifications/ Licenses:

Technical competencies

• Excellent management and supervisory skills.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Proficient in accounting and tax preparation software.
• Proficient in Microsoft Office Suite or similar software.
• Strong understanding of banking processes and financial data analysis.
• Working knowledge of national and local tax regulations and compliance reporting.
• Exemplary history of financial project management.

Certifications

• Certified Public Accountant or Certified Management Accountant designation preferred.

6. Physical demand and Work environment:

a. Physical demands:

While performing the duties of this job, the employee is required to walk, sit, and use hands to finger, handle or feel tools or controls, reach with hands and arms, balance, stoop, talk or hear. The employee must lift and or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and usually to adjust focus.

b. Work environment:

Office