Accounts Payable Clerk

Associated Fuel Systems, Inc. (AFS) is seeking dedicated individuals to join our team. A family-run business, AFS offers employees many benefits that include great medical coverage, 401K, PTO, and competitive salary. Currently, we are searching for an Accounts Payable Clerk self-motivated with high personal goals and objectives.

SUMMARY: As an A/P Clerk you play a pivotal role in the financial operations of our organization. You will work under close supervision and follow established procedures to maintain accounting records and process accounts payable according to standard accounting procedures. The A/P Clerk position demands a keen attention to detail, impeccable organizational skills, and proficiency in accounting principles. This position will require experience in the automotive industries, including parts, service, and dealership background. The position will report to the office Monday through Friday 8am to 5pm.

DUTIES AND RESPONSIBILITIES:

• Receive and process for payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.
• Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
• Detect and resolve problems with incorrect orders, invoices, and shipments.
• Contact personnel and vendors to correct and/or obtain information as needed.
• Reconciling balances in accounts for all requisitions/vendors.
• Prepare and distribute paid invoices at designated times.
• Input accounting data into automated accounting system.
• File office copies of checks, requisitions, invoices, and purchase orders.
• Keep records up to date.
• Maintain vendor files and set up new accounts when changes occur.
• Communicate status of invoices to staff.
• Receive incoming calls, answer questions, and direct calls to the proper party.
• Stay informed and comply with policies and regulations concerning primary job functions.
• Maintain confidentiality.
• Performs all duties as assigned.

• High school diploma or GED
• Knowledge of basic accounting procedures/QuickBooks preferred not required.
• Experience with Microsoft Office and general computer skills.
• Proficiency in use of calculator and office machines
• Ability to communicate effectively.

• Two years accounting experience at clerical level