Accounts Payable Clerk 2

Job Summary:

The Accounts Payable Clerk 2 is responsible for coordinating accounts payable functions to insure timely and accurate disbursements to vendors. This role will maintain efficient daily processing of invoices in a computerized setting. The Accounts Payable Clerk 2 must successfully work at a high-volume pace while being able to multitask and maintaining a positive attitude in a team environment.

What can HOLT CAT offer you?

• A competitive salary, commensurate with your experience and competencies.
• A comprehensive and robust benefits program that includes complete health care, 401(k) matching & Profit-Sharing plan (ROTH and traditional), paid holidays, and a front-loaded PTO program.
• A Tuition Reimbursement program to support the pursuit of accredited college courses.
• An employee development program with professional development staff that allows you to grow your skills and build your competencies to prepare you for future opportunities at HOLT.

Qualifications and Requirements:

• Three years of work-related skill, knowledge, or experience required
• High school diploma or equivalent required, some college in applicable field preferred
• Strong accounting knowledge, with understanding of invoices, statements of account, receivables, payables, and various forms of payment remittances
• Sound knowledge of construction rental equipment industry
• Must have strong analytical and organization skills
• Advanced Microsoft Office products skills including Excel, Word, PowerPoint, Outlook, etc.
• Exceptional organizational, planning, self-management, problem-solving, time management, and multi-tasking skills
• Strong interpersonal and communication skills sufficient to engage with customers, vendors, and peers to exchange information, motivate, influence, and persuade
• Strong research and investigation skills
• Ability to reconcile and balance payment transactions
• Ability to work in fast fast-paced environment with frequent interruptions
• Exceptional customer service and relationship-building skills
• Ability to learn industry-specific software, i.e. CODA, DBS, and Rentalman
• The ability to listen to and understand information and ideas presented through spoken words and sentences

Essential Functions:

• Processes and researches vendor invoices according to Company policies on a daily basis for accurate and timely disbursement to vendors
• Corresponds with vendors and responds to inquiries
• Coordinates with internal and external customers when issues arise
• Performs 2 –way and 3 – way matching
• Reconciles vendor statements by verifying invoices paid and researching past due invoices
  
• Assists with the annual preparation and filing Federal 1099 reporting including obtaining vendor documentation
• Monitors and researches outstanding checks, including taking necessary actions to resolve the issue and re-issue checks if necessary
• Provides recommendations on process improvements and procedures that improve efficiency and accuracy within the accounts payable function
• Assists with the preparation and completion of the annual “Unclaimed Property Report”
• Sorts and matches supporting documentation to invoices
• Provides assistance to customers and less experienced team members; responds to financial questions/concerns
• SharePoint the ability to learn software
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Requires regular and punctual employee attendance
• Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Performs other duties as assigned

Travel:

• Up to 10%

Disclaimer:

Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.

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