Administrative Assistant II

BioPhase Solutions

Los Angeles, CA

$25 to $35 Hourly
Full-Time

Job Description

BioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for an Administrative Assistant II to work for a leading Greater Los Angeles area biotechnology company.

Pay Rate: $25-35/hour depending on experience.

Responsibilities:

Provides administrative and clerical support to an individual manager, department, or group of managers.
May spend significant amount of time coordinating functional administrative activities which support clinical trials, medical information, sales etc.
In addition to the Administrative Assistant responsibilities provides administrative and clerical support to the department’s interview process, which includes creating, and distributing agendas, collecting assessment forms, and scheduling and making travel arrangements.
Organizes and schedules extra-department meetings. Ensures computer equipment, and all new hire materials are arranged for the person’s first day at the company.
Tracks and verifies data using a variety of software to conduct data entry and sorting of information.
May track department budget as directed by immediate manager.
Conducts internet searches as directed.
Creates or may assist in the creation of presentation materials and drafts technical documents as needed.
Manipulates Excel spreadsheets into different sorts and formats and works with Word, Power Point documents as directed by immediate manager.
Gathers, collects, records, tracks, and verifies relatively complex data and information from multiple sources.
Consults with external agencies or organizations to coordinate activities which are important to the function of the department.

Requirements:

2-3+ years’ experience in an office or administrative role
Advanced skills with Microsoft Office (Outlook, Word, PowerPoint, and Excel), Zoom, and Adobe Acrobat
Exceptional attention-to-detail with the ability to meet deadlines
Strong skills with organizing and prioritizing competing time demands
Excellent written and verbal communication skills with an ability to effectively communicate and partner with all levels of the organization
Ability to adapt in a fast-paced environment

Please send resumes to vanessa@biophaseinc.com and visit our website at www.biophaseinc.com for additional job opportunities!!!