Accounts Payable/Operations Manager

We are working with a prominent investment firm, based in midtown seeking an Operations/ Accounts Payable Manager for a temp to perm opportunity. The Operations/AP Manager role involves overseeing functions like Accounts Payable, Accounts Receivable, T&E, Corporate Accounting, Financial Planning and Analysis, and Tax. The position requires strong operational experience in financial services, managerial expertise, and proficiency in tools like NetSuite and Concur. The candidate should possess analytical skills, organizational abilities, strong communication, and be results-oriented.

The responsibilities and key tasks of the role include, but are not limited to:

Accounts Payable Operations

• Overseeing and maintaining the NY Accounts Payable Function
• Reviewing the coding of invoices and ensuring timely processing, escalating issues as needed
• Compiling of legal entity allocation for invoices
• Responsible for distributing and executing a weekly payment batch including ACH and wire payments
• Overseeing a team of 3 external Accounts Payable data entry specialists
• Weekly and ad-hoc reports to update Managers on the status of Accounts Payable processes

Accounts Receivable Operations

• Overseeing and maintaining the NY Accounts Receivable Function
• Monitoring and collecting of balances owed to the firm from various managed funds and third-party entities, including expenses, management, and incentive fees
• Ability to generate and produce weekly, monthly, and ad-hoc requests as relating to AR balances
• Documentation and organization of all support for future regulatory requests

T&E Operations

• Maintaining our T&E process with accurate review of coding, ensuring expenses are within policy, and timely processing of expense reports
• Assistance with our firm Barclay card program
• Assistance with our Concur T&E software

Corporate Accounting

• Strong communication skills are required for internal employee follow-ups as well as external vendor and client correspondence
• Organization and documentation of processes
• Good Excel experience, for efficient and accurate reporting
• Analytical skills to assist in various other areas, as required to contribute towards team workload

Financial Planning & Analysis

• Potential to expand role into budget and other projects as required
• Familiarity with annual 1099 processing

Requirements for the position include a degree or equivalent, 3-5 years of operational experience in financial services, familiarity with financial tools, and fluency in English. The role involves internal interactions with various teams like Group Finance, Fund Control, IT, Legal, and Compliance, as well as external interactions with entities such as banks, administrators, auditors, accounting advisors, and tax authorities.