Administrative Assistant

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Work Schedule: Full-Time

Work Location: Onsite in the Montrose & Heights Areas

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Coordinating and planning Staff Events including holiday parties.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, emails, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Schedules internal trainings
• Updates Website and online listings.
• Maintains Social Media
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Coordinates and Schedules group sessions
• Print Flyers
• Deliver Thank Yous to referrals
• Submits transcripts and content to be edited by the copywriter
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience:

• Associate’s degree required; Bachelor’s degree in related field preferred.
• Three to five years of experience in an administrative role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

We are committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.