Administrative Assistant

Versar Global Solutions is currently seeking a full-time Administrative Assistant. The ideal candidate is organized with an eye for detail and possesses excellent communication and computer skills.

Responsibilities

• Distribute project information to staff, management & clients.
• Assemble specialized reports as requested (bridgework orders, NPDES, inspections, etc.)
• Collect, mail, or email correspondence.
• Maintain office supplies and stock control.
• Verify and sign for deliveries.
• Perform receptionist duties (i.e., answer phones, deliver messages, confirm orders, manage customer complaints, assist in work order processes)
• Schedule and plan meetings/appointments with DOT, MOA, and Employees
• Input, maintained, and closed work orders.
• Input customer, client, and internal personnel information to maintain and close work orders.
• Input data received from project personnel into the work order system.
• Ensure data is correct, complete, and professionally organized in the work order.
• File and upload physical documents as it relates to work orders and 3rd Party Claims
• Investigate and obtain additional information as the 3rd Party Claims Department requested and input it into the work order system.
• Send out reminders for work orders that require additional information to be closed, such as quantities, description of work, materials, personnel, photos, etc.
• Will assist different departments with Special Projects – Procedural Inspection data entry
• Will assist the management team with the projects Fleet Management documentation
• Answer telephone calls and emails as directed by management
• Understand and abide by the standards set forth for ethical behavior and integrity as detailed in the Code of Business Conduct

Qualifications

• Minimum two years of Administrative Assistant or related office experience
• Minimum two years of customer service experience
• High school diploma or GED required; associate or bachelor’s degree preferred.
• Average typing speed of 40 words per minute
• Working knowledge of Microsoft Office
• Strong computer skills
• 2+ years of administrative support in an office environment
• 2+ years of customer service experience
• Ability to follow detailed instructions and be detail oriented.
• Ability and willingness to work closely with others and departments.
• Strong organizational skills
• Ability to enter data into a computer quickly and accurately.
• Ability to follow detailed instructions and be detail oriented.
• Ability and willingness to work closely with others and departments.
• Strong organizational skills
• Ability to communicate effectively