Accounts Payable Clerk

SUMMARY

Act as Accounts Payable liaison with all appropriate store personnel while performing and processing analytical functions related to accounts payable.

ESSENTIAL DUTIES AND RESPONSIBLITIES: Includes the following. Other duties may be assigned.

• Provide timely, accurate, and useful customer service to internal and external customers
• Review receiver mail and separate invoices for processing
• Review all locally scanned invoices and make changes in the Oracle Accounts Payable system as needed

• Analyze bills to ensure accuracy, making corrections as appropriate

• Act as a liaison with SFS, receivers and store management in handling billing issues

• Accrue product invoices to ensure purchases are charged to the proper accounting period

• Process invoices into the Oracle Accounts Payable system

• Review and assign accounting codes to utility, product and miscellaneous invoices

• Enter monthly, recurring invoices into Oracle (i.e. car payments, rents, insurance, etc.)

• Generate Invoices where required

• Reconcile vendor statements, resolving discrepancies timely

• Apply payment information for wires and manual checks

• Verify and process accurate vendor fines

• Initiate new vendor set ups in the Oracle Accounts Payable system

• Possess the ability to work with various levels of Microsoft Excel, Oracle and Microsoft Access
• File and answer phones as needed

• Completion of special projects and other duties assigned

SUPERVISORY RESPONSIBILITIES:

No direct reports at this time.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); three years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, interpret and write business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

TECHNICAL SKILLS

Must possess the appropriate level of computer skills to succeed in a technical business environment. Ability to create and develop the reporting required by management through a timely, efficient and accurate process.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

None required

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.