Administrative Assistant (Appointed)

Summary

Under the general administrative direction performs all statutory duties of Administrative Assistant for the Historic District Commission and City Planning Commission, including but not limited to a variety of responsibilities including attending community meetings, transcribing of minutes, and distribution and maintenance of records and documents.   

Responsibilities:

• Attends Historic District Commission and City Planning Commission and other assigned committee and/or community meetings to prepare accurate minutes in accordance with the Open Meetings Act 267 of 1976.
• Transcribes meeting minutes in the proscribed format in a timely and accurate basis.
• Types, and distributes as directed minutes, where accuracy for spelling, grammar, punctuation arrangement and format are important.    
• Prepare finalized agenda by summarizing information; compile packet documents; edit and proofread agenda and various other documents for accuracy.
• Answer questions and provide information to City staff and the public.
• Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems, and precedents relating to assigned responsibilities.
• Compose, type, and proofread a wide variety of complex and confidential documents, reports, letters and memoranda.
• Maintain a complex filing system for official documents and City records.

Education and Experience:

• High School degree or GED equivalent necessary.
• At least three years of secretarial experience required including minute taking. Experience at a public agency is helpful.
• Must have a valid Michigan Drivers’ license and access to an automobile to attend meetings in various locations.
• Proficiency in MS Windows based computer use.
• Must have the ability to work independently with minimal supervision. 
• Excellent organizational skills necessary.