Accounts Payable Clerk

DEPARTMENT: Administration

LOCATION: Primarily stationed at the Hattiesburg Visitors Center; but work may require travel to other Hattiesburg Convention Commission (HCC) facilities. These include the Lake Terrace Convention Center, Hattiesburg Saenger Theater, Hattiesburg Pocket Museum, African American Military History Museum, Eureka School Museum, Oseola McCarty Home Museum, Smith Drugs Store, Serengeti Springs Waterpark and the Hattiesburg Zoo. Travel may also be required for errands, conferences, and seminars.

SHIFT: Full-time: Minimum 40 hours per week generally Mon - Fri; However, hours may vary; will include some nights, weekends and holidays when needed.

REPORTS TO: Director of Accounting

SUMMARY: Provides accounting support to the Director of Accounting and Director of Operations in the areas of Accounts Payable, data entry, audit preparation, general office support tasks, and other duties as assigned.

DUTIES AND RESPONSIBILITIES:

• Process Accounts Payable in a timely manner; code and enter all invoices into accounting system, print checks and mail payments, file invoices.

• Process requests for reimbursements through petty cash.

• Assist in the preparation of monthly financial reports and any materials for auditors.

• Assist in the maintenance of accounting files and general administrative tasks as assigned.

• Responsible for ensuring all required paperwork is submitted for payments including purchase orders, supervisor/ manager approvals, invoices, statements, etc.

• Reconcile employees’ company credit card statements each month. Liaison between employees and issuing credit card company when assistance is needed on transactions.

• Ensures bank accounts remain at the appropriate balances for bill payments each week. Makes the necessary fund transfers when needed.

• Occasionally assistance may be needed outside of the business office. The culture in which we work promotes reasonable assistance in other departments when needed.

• Be aware and supportive of the Commission’s vision for all its facilities: Lake Terrace Convention Center, Lawn at Lake Terrace, Saenger Theater, Hattiesburg Pocket Museum, Sixth Street Museum District, Serengeti Springs and Hattiesburg Zoo.

QUALIFICATION REQUIREMENTS:

• Associate degree in accounting or related field of study is desired and/ or minimum of 1-year experience in a similar field.

• Must retain a valid MS Driver’s License and meet the eligibility requirements to drive while conducting company business.

• Must have transportation for required travel.

• Knowledge and Skills

• Due to the nature of this position, extreme confidentiality and accuracy are required.

• Must be organized and detail oriented.

• Ability to maintain accurate records in accordance with established procedures.

• Ability to work under deadline pressure and long or irregular hours including nights, weekends, and holidays as required.

• Must establish and maintain effective working relationships with fellow staff, vendors and lessees.

• Ability to work independently with minimal instruction.

• Must have excellent oral and written communication skills.