Bookkeeper/Office Manager

Title: Bookkeeper/ Office Manager II

Location: CCI Boise Office

Type of Employment: Exempt, part-time (30 hours a week)

Reports to: Executive Director; Contracted Accounting Firm

JOB OVERVIEW

Provides bookkeeping, payroll, human resource, office management, and executive/administrative/fundraising support functions for Catholic Charities of Idaho.

DUTIES AND RESPONSIBILITIES

Bookkeeping/Payroll

• Provide onsite, day-to-day support for financial transactions: to include accounts payable, accounts receivable, and cash receipts as required.
• Track credit card expenses and complete monthly credit card reports.
• Assist contract accountant with quarterly financial statement reconciliation processes.
• Process semi-monthly payroll through payroll service Gusto.
• Prepare annual budget with assistance of the Executive Director, program directors, and contracted accountant firm.
• Maintain 1099 and vendor contract records, and support of contract accountant with preparation of annual 1099s.
• Bill program grants and contracts as needed.
• Support separation of duties in agency financial functions related to payment receiving and bank deposits.
• Assist in reconciliations between donor database and accounting database.
• Support the efforts and information gathering for the annual audit.
• Assist contracted accounting firm with quarterly and year-end financial reconciliation processes.

Human Resources

• Provide onsite support for employee onboarding/offboarding and other human resource benefit processes.
• Support the Executive Director and hiring managers with hiring activities, including ad placement, degree validation, background checks, and onboarding paperwork.
• Create and maintain onsite employee records and related human resource related checklists.
• Provide on-site information about employee benefits plans and coordinate with the Diocese of Boise representatives when changes occur; maintain clear communication with staff regarding benefit changes/updates.
• Work with program directors to support agency volunteer processes.

Office Management

• Support overall agency office operations.
• Assist Executive Director with management of CCI office environments.
• Handle facility related communication with appropriate property owners/managers, assigned facility vendors, including janitorial services, contracted IT support company, copier/printer contractors, and others.
• Oversee purchasing of supplies and equipment.
• Process and distribute CCI mail.
• Respond to authorized equipment purchasing needs.
• Maintain onsite agency vendor contract/lease files – including setup, updates and organization.

Executive/Administrative/Fundraising Support

• Provide support to the Executive Director as necessary.
• Assist with the preparation of month board meeting materials.
• Print and mail donor letters as prepared by the Development Office.

Job Qualifications

• A Bachelor or Associate degree in accounting, non-profit management, or related field preferred; payroll and resource experience preferred; or comparable experience.
• Strong organizational and interpersonal skills essential.
• Ability to retain information and open to training. Detail oriented; responsible for assigned work.
• Nondiscriminatory attitude regarding people and ability to work with all populations.
• Ability to maintain a high level of confidentiality around personnel, business matters, and financial information.
• Strong teamwork skills; flexible, collaborative, and willing to learn; good problem-solving skills.
• Commitment to agency mission essential.
• Experience working with QuickBooks Online required, proficient with MS Excel, Word, PowerPoint, and Adobe required.

ADDITIONAL STANDARDS

• Maintain professional attitude and appearance.
• Loyalty, dependability, and punctuality.
• Ability to drive and utilize agency or personal vehicle for work purposes.
• Possess a valid Idaho Driver’s License and proof of vehicle insurance.
• Criminal history clearance.

Apply online here: https://ccidaho.formstack.com/forms/employment_application