Office Manager

Job Title: Office Manager, Mason City                                

Department: Administration                           

Division: Northern Plains Services, Inc.

Location: Mason City, IA                       

Reports to: Marketing Manager 

Job Status: 40 hours week                                

Schedule: Flexible hours

Pay: $24-$25/hr

Northern Plains Services, Inc. (NPS) Office Manager position is to provide administrative support to the Chairman. This position will specifically be performing a variety of office management & administrative duties.

• Monitor telephone lines for all of NP businesses.
• Conduct business research and analysis as directed by any member of the NP executive.
• Provide executive assistance including scheduling appointments and performing duties on behalf of Chairman.
• Representing NP in the local community and at marketing and sales shows and events.
• Supporting the communications department with advertising and publications - especially social media posts and the company's publications.
• Receives, records, distributes, and prepares mail daily.
• Responsible for selecting, stocking, and purchasing office supplies as needed.
• Scan and email documents as needed.

• File maintenance/archiving.
• Maintain contact with various employees on Chairman’s behalf.
• Maintain contact with customers.
• Reply to email, phone, or other inquiries.
• Organize and schedule appointments and/or meetings.
• Other duties as assigned.

To perform this job successfully at NPS and its affiliated companies, an individual should demonstrate the following competencies:

·         As an integral part of our team, you will be entrusted with sensitive information related to our company, clients, partners, and proprietary data. It is imperative that this is always understood and adhere to the highest standards of confidentiality.

·         Proficiency with Microsoft applications is expected.

·         Ability to work independently.

• Employee must pay attention to detail, deadline-oriented, maintains strict confidentiality, time management, data entry and positive customer and employee relations. 
• Demonstrates the ability to be organized and work on multiple projects and meet deadlines by setting priorities with work projects.
• Excellent written and verbal communication skills.
• Valid driver’s license.

NPSmay make reasonable accommodations to enable individuals with disabilities to perform the physical demands listed below:

• Be able to sit for long periods of time.
• Good hand-eye coordination, arm, hand and finger dexterity and visual acuity needed (use of computer equipment for long periods of time).

·         10 Years Administrative Experience.

·         Must have and maintain an insurable driving status which includes but is not limited to NPR driver provisions.

Our comprehensive pre-employment process ensures the well-being and integrity of our team. To join our organization, candidates are required to:

    1.    Provide professional references to validate qualifications and character.

    2.    Complete a comprehensive background check to confirm suitability for the position. 

We value transparency and the safety of our employees and customers, and these steps are essential in upholding our commitment to excellence.

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties assigned. This Job Description may change at any time as declared by Management.

NPS is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected under local, state, or federal statute, ordinance, or regulation.

Signature:

Employee signature below constitutes the employee’s understanding of the requirements, essential functions, and duties of the position.

Employee Signature: ________________________________________________     Date:____________________________________