Corporate Accounts Payable Clerk

LTD Hospitality Group

Virginia Beach, VA

Job Description

Corporate Accounts Payable Clerk Job Description

Key Responsibilities:

Invoice Processing: Review and verify invoices and check requests. Sort, code, and match invoices to their respective purchase orders.
Payments: Prepare and process electronic transfers and payments. Prepare and perform check runs.
Vendor Management: Maintain vendor files, including obtaining W-9s and resolving invoice discrepancies. Communicate with vendors regarding billing issues and payment timelines.
Expense Reporting: Review and process employee expense reports. Ensure compliance with company policies and accurate coding of expenses.
Account Reconciliation: Reconcile accounts payable transactions to ensure that all payments are accounted for and properly posted. Verify vendor accounts by reconciling monthly statements and related transactions.
Reporting: Assist with month-end closing by preparing necessary accruals and adjusting journal entries. Provide supporting documentation for audits.
Compliance: Maintain accurate historical records. Ensure credit is received for outstanding memos. Ensure that all financial transactions comply with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.

Skills and Qualifications:

Education: High school diploma required; associates or bachelors degree in Accounting or related field preferred.
Experience: Proven working experience as accounts payable clerk (or accounts receivable clerk).
Software Proficiency: Proficient in data entry and management. Knowledge of relevant accounting software (e.g., QuickBooks, Sage, SAP).
Attention to Detail: High degree of accuracy and attention to detail.
Organizational Skills: Strong organizational and time management skills.
Communication Skills: Excellent written and verbal communication skills. Ability to communicate effectively with internal and external parties.
Analytical Skills: Strong analytical and problem-solving skills.

Additional Requirements:

Familiarity with basic accounting principles and procedures, following Generally Accepted Accounting Principles (GAAP).
Ability to maintain confidentiality regarding financial information.
Team player with the ability to work independently.