Events Project Manager

Russell Tobin & Associates is currently seeking an Events Project Manager, 12 Months Contract role for one of our Fortune 500 clients, at Cupertino, CA (Hybrid). Apply today for immediate consideration.

Hourly Pay: $56 to $63 W2

Location: Cupertino, CA (Hybrid) with International Travel

Duration: 12 Months Contract until Mar 2025

Project/Description:

• Extensive portfolio of event experience, specifically international event planning and execution.
• Curate VIP and Executive experiences.
• Strategy to Execution Program Management for Tier 1 events and experiences.
• Identify and recommend cities, dates, and specific venues that meet the program’s requirements and budget.
• Research, arrange, and lead site visits with key stakeholders.
• Research, arrange, and lead vendor interviews with key stakeholders.
• Negotiate and execute contracts with selected vendors to Client’s policy, terms and conditions
• Identify and adhere to Project Milestones.
• Meet regularly (minimum weekly) with Stakeholders, partner cross functionally with teams to ensure a seamless attendee experience.
• Create, manage, and update program budgets in excess of $1 million.
• Identify, justify, and request any additional budget needs.
• Manage event logistics including but not limited to registration and travel, hotel rooms (as many as 15,000 room nights per program), ground transportation, food and beverage, production/AV.
• Lead and manage hotels, flights, food, and beverage experience for high profile attendees (media).
• Lead a team of support staff (sourcing, planning, attendee management, travel).
• Manage and troubleshoot venue and vendor issues onsite.
• Lead the onsite team to ensure an excellent attendee journey.
• Post event, review all invoices for accuracy, process invoices, host debrief meetings, and file all documentation.
• Confident and able to communicate the needs of our team to the larger workgroup.
• Comfortable with cross functional workstreams.
• Takes a consultative approach to program planning.
• Clear, concise, and timely communication skills.
• Solutions oriented.
• Comfortable navigating change.

Russell Tobin/Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.