Administrative Assistant

Reports To: CEO

FLSA Status: Non-Exempt/Full-time

Compensation: $18-$21/hour

Location/Travel: Corporate Office, some local errands as needed

Job Summary:

Join our team at Empower Behavioral Health (EBH) as an Administrative Assistant, where you'll play a crucial role in supporting our executive team and staff members at our Corporate location. In this dynamic and fast-paced environment, you'll be instrumental in ensuring the smooth operation of our corporate office. If you thrive in a challenging and rewarding environment and are committed to making a positive impact, we welcome you to apply and become part of our dedicated team at EBH.

Duties and Responsibilities:

• Support the executive team with their day to day needs (Ex. Manage calendars, credit card receipts, etc)
• Support day to day administrative operations with the corporate staff
• Manage the front desk as needed
• Answer and direct phone calls for corporate team
• Coordinate logistics of events in office. Ex. birthday celebrations, leadership conferences, etc
• Manage birthday/anniversary cards (signatures and mailing)
• Support team with booking travel for staff as needed
• Print and mail clinical Flight Path workbooks
• Approve, order, and distribute corporate orders
• Check and distribute mail and packages
• Pack and mail new hire welcome bags
• Manage Calm/DoorDash users
• Distribute faxes to appropriate employees
• Drop off marketing items to San Antonio clinics
• Ship marketing materials, and other packages as needed
• Ensure the corporate office always remains organized and tidy
• Run local errands as needed
• Other duties as assigned

Competencies:

Strong oral and written communication

Time Management

Flexibility

Interpersonal Skills

Organizational Skills

Attention to Detail

Planning and Evaluating

Problem Solving

Education and Experience:

Required:

• High School diploma or GED equivalent
• Reliable transportation
• Proficiency in MS office (email, excel, PowerPoint)

Preferred:

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Previous experience in administrative roles, preferably in a corporate environment.
• Experience working in an administrative setting
• Experience working in a growing organization
• Experience supporting executive-level staff is a plus.
• Familiarity with healthcare or behavioral health industry is advantageous but not required.

Empower Behavioral Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.