Administrative Coordinator

Administrative Coordinator

Reports to: Division President
Classification: Non- Exempt

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Position Overview:

The Administrative Coordinator is to answer incoming phone calls in a timely and courteous manner; ensure our customers are greeted and assisted quickly and with a friendly smile. The Administrative Coordinator supports the office staff in general, and across departments within the division.

It is imperative that the Administrative Coordinator maintain a mindset of continual improvement and work diligently to foster a culture of continual improvement within the team, department, and company.

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Company Overview:

We sell and build our homes with enthusiasm, energy for our jobs, and respect for our customers. As a company, we seek to add value; to our customers, by providing them with a superior product, an exceptional customer experience, and a favorable price. To our employees, by providing them with employment that encourages personal growth and pride and paid at favorable compensation. And to our communities, through charitable contributions, and community support.

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Job Duties:

• Answer all incoming phone calls by the third ring.
• Greet all visitors to the office.
• Make conference room reservations.
• Order meals and set up conference rooms for meetings.
• Main contact for property management.
• Ensure that all packages received for departments are properly checked in and recipient is notified that package has been received.
• Hand out envelopes/checks to subcontractors, if necessary
• Receive and log in garage remotes, sprinkler systems keys, home keys and file, if necessary.
• Order office supplies as needed.
• Ensure proper maintenance of copier equipment.
• Facilitate engagement team activities – desk drops, decorate offices for birthday’s, facilitate employee birthday cards, luncheons, potlucks, team building events, selfless services events, and holiday parties.
• Assist closing coordinator with coordination of home closings.
• Assist marketing team with ordering supplies for events, marketing literature and miscellaneous orders as needed.
• Ensure you present yourself in a professional manner, while maintaining an insightful and enthusiastic team focused environment.
• Maintain open and positive communication channels to help the flow of information from department to department.
• Participate in training when needed. This includes learning industry knowledge, procedural proficiencies, and computer software.
• Adhere to departmental operating guidelines and View Homes’ Employee Manual.
• Perform other duties as assigned by the Division President.
• Have a fun and enthusiastic attitude!

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EXPERIENCE: Minimum two-years’ experience in these or related functions.

EDUCATION: Minimum High School Diploma, GED, or equivalent.

EEO/OSHA/ADA: Able to manipulate and be proficient with PCs and Windows applications; Microsoft Word, Excel, PowerPoint, etc., use CRT/screens, keyboards, mouse/pointing devices, etc., associated with contemporary computers. Able to sit or stand for extended periods of time.