Fleet Administrative Assistant

The position of Fleet Administrative Assistant is of great significance to Valley Wide Cooperative. The primary function of this position is to support the operation of a diverse fleet delivering supplies to our internal and external customers to include propane, refined fuels, lubricants, fertilizer, crop protection chemicals, feed, and farm supplies. The Administrative Assistant - Fleet must be capable of maintaining a complete, accurate, and systematic set of records supporting the Fleet administration.

Job Summary:

These are the basic requirements of the position and must be performed competently.

• Perform administrative tasks to support the maintenance and improvement of Valley Wide Cooperative transportation processes.
• Collaborate with Fleet management to achieve fleet compliance.
• Assist to ensure that the fleet program is fully complying with US DOT, State and local laws and regulations.
• Administer the registration, licensing, and permitting for all vehicles and associated employees.
• Maintain detailed records of vehicle purchases, assignments, registrations, permits, inspections, and safety requirements.
• Oversee driver eligibility for all employees to ensure compliance with applicable US DOT regulations and guidance.
• Manage data collection for compliance, mileage, and tax fillings, as required by federal, state, and local regulations.
• Maintain pertinent Fleet inventory records.
• Responsible for maintaining company and customer confidentiality.
• Contributes to team effort by accomplishing related results as needed.
• Perform other duties as assigned.

ESSENTIAL JOB QUALIFICATIONS/PREREQUISITES:

• High school diploma or GED required.
• Customer service experience preferred.
• Familiarity with FMCSA preferred.
• Must have experience and be knowledgeable using Microsoft products especially Excel, PowerPoint, and Word.
• Must have strong communication skills; ability to communicate in an appropriate, professional manner with managers, supervisors, employees, customers, vendors and general public.
• Must exhibit a professional and positive image.