Athletics Site Coordinator-Part time

SUMMARY: The Site Coordinator, with oversight from the Athletics Director and in coordination with the Athletics Coordinators, is responsible for managing sites which may include the following: Open set up, close, monitor games; make decisions and solve on-site problems in regard to schedule changes, player eligibility, and player/parent/coach conduct along with ensuring that owned & rented facilities are used according to rules & maintained in good condition. Additionally, the Site Coordinator will be responsible for monitoring the performance of and recognition of volunteers in accordance with Boys & Girls Clubs policies and procedures along with providing all necessary training and communication to volunteers & contract personnel. This may also include recruiting and assigning volunteers, ensuring proper placement of player allocations, and addressing parent, player, and coach feedback in a timely manner. The Site Coordinator is a position with minimal oversight.

Boys & Girls Club Mission: To enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens.

Boys & Girls Club Vision: To provide a world-class Club Experience that assures success is within reach of every young person who enters our doors with all members on track to graduate from high school with a plan for the future, demonstrating good character and citizenship, and living a healthy lifestyle.

Boys & Girls Clubs of America Pillars: Through targeted and meaningful programs, Clubs are working to provide a world-class Club experience that ensures success is within reach of every young person. All members are on track to achieve our priority outcomes:

• Academic Success – Graduating from high school ready for college, trade school, military, or employment
• Character & Leadership – Being an engaged citizen who is involved in the community, registering to vote, and modeling strong character
• Healthy Lifestyles – Adopting a nutritious diet, practicing healthy lifestyle choices, and making a lifelong commitment to fitness

Boys & Girls Clubs – Alaska Pillars:

• Provide DEI-centric, best-in-class child services & youth programming
• Provide high-quality integrated, educational, athletic, behavioral, job skill development programming
• Develop financial and funding models that ensure long-term sustainability
• Hire and develop the highest skilled, qualified, and diverse workforce
• Ensure proper administrative, staff and board, infrastructure/internal operations are in place to support BGC Alaska’s growth and development

ESSENTIAL JOB RESPONSIBILITIES

• Manage site coordination: Open, set up, close, monitor games; make decisions and solve on-site problems in regard to schedule changes, player eligibility, and player/parent/coach conduct
• Assure that owned & rented facilities are used according to rules & maintained in good condition
• Ensure that policies and procedures are followed in reviewing, securing, and scheduling facilities for practices, games, clinics, and tournaments
• In cooperation with Athletics Department Staff and Technical Advisory Boards, assist in planning and implementing player allocations and coaching assignments to teams
• Recruit, screen, select, monitor performance of and recognize volunteers in accordance with Boys & Girls Clubs policies and procedures
• Provide all necessary training and communication to volunteers & contract personnel
• Schedule & oversee the maintenance, return, storage, & inventory of uniforms/equipment/supplies
• Provide all necessary equipment to volunteers, and assure timely return of equipment
• Oversee the distribution of player awards and coaches’ gifts
• Act as point-of-contact in coordinating team and player photo events
• Manage the distribution of sponsors plaques and other means of sponsor recognition
• Build Boys & Girls Clubs – Alaska brand awareness through outreach programs and promotions

OPERATIONAL DUTIES AND RESPONSIBILITIES:

• Observe BGC policies and procedures for recording and reporting incidents, at-risk youth, and suspected child abuse
• During each sport seasons, work hours which may include presence at athletic venues
• Provide responsive, professional customer service by answering inquiries from players, guardians, coaches, and others in a timely manner
• Maintain security of confidential membership and volunteer records per Boys & Girls Club policies & procedures
• Ensure professional ethics and rules of conduct are followed
• Provide front counter customer service as needed
• Participate in facility emergency response team as necessary
• Assure secure opening & closing of Athletics/Clubhouse facility as necessary
• Participate in clubhouse special events/outreach activities as needed
• Assist with clubhouse facility upkeep as needed/requested
• May assist as backup for clubhouse instructors in case of emergency or staff shortage
• Perform other duties as assigned

PREFERRED REQUIREMENTS

Note: If you meet most qualifications, have diverse experiences, and a passion for serving Alaska’s youth, you’re welcome to apply.

• Experience in coordinating youth sports and events is preferred
• Volunteer coordination experience highly desired
• Computer skills with basic MS Office (Excel, Word, Outlook) and database experience
• Ability to obtain CPR/First Aid certification within 6 months of hire
• Valid Alaska drivers' license; good driving record; and insured, reliable vehicle
• Must be able to pass criminal records and fingerprint background check

Boys & Girls Clubs – Alaska is the state’s premier youth development organization. Our programs, training, and services reach over 5,000 children, youth, and teens every year across 20 communities. We are always looking for qualified professionals with a passion for improving young lives to serve as a member of our statewide staff.

Strong mission, vision, and values drive the Clubs’ work for the benefit of our youth. We draw on the wisdom of a diverse workforce to better understand and meet the needs of Alaska’s youth and the communities in which they live. Compensation and benefits are competitive to develop a strong staff and help them maintain a healthy work/life balance.

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is required to walk, sit, stand, utilize fine and gross motor manipulation, and climbing ramps, stairs and/or into planes.
• Must be able to lift and carry up to 50 lbs.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT

• Primarily a normal internal work environment. Performing the duties of this job may include activities hosted outdoors in various weather conditions. Noise levels for activities in the Club environment may be loud.
• The position will include regular local travel to Clubs in the Anchorage and other designation sporting venues.
• Work during evenings and weekends will occasionally be required, given the nature of the position and its connection with community partners.
• Our organization participates in payroll through direct deposit and all employees are required to main a valid bank account during the course of their employment.
• Boys & Girls Club is an equal opportunity employer. We are committed to all federal, state and local laws and regulations pertaining to equal opportunity. The Club does not discriminate against any individual based on any protected status. This policy extends to all terms, conditions and privileges of employment, as well as the use of all Boys & Girls Club facilities..